Secretary 7-9

State of Michigan•St. Louis, MI

22h•Onsite

About The Position

This position coordinates office activities and performs all aspects of secretarial support to the Deputy Warden within the Facility. This position coordinates office activities (scheduling of activities, meeting room reservations, schedule interviews, etc.), schedule meetings, prepare and maintain office records, reports and correspondence on behalf of the Deputy Warden. This position receives monitors, evaluates and prioritizes incoming verbal communication and written documentation. This position handles confidential information. This position will interpret policies and procedures, their supervisor’s point of view, and serving as a liaison to staff and management. This position may be required to conduct research and prepare materials for managerial decisions and participate in management assistant activities. This individual also completes special projects and other duties as assigned. This position may also provide back-up coverage for the Warden’s Secretary, when needed.

Requirements

Completion of high school
Secretary 7: Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.
Secretary E8: Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.
Secretary 9: Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.
All required documents must be attached and submitted at the time of application for further consideration.
Applications must be submitted through NEOGOV to be considered.
Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.
Must report any possible conflict of interest.
Must complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification.
Must complete additional online training to successfully complete their non-custody new employee training.
Must pass a drug and alcohol test.

Nice To Haves

If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services toll free at 1-800-788-1766.
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.

Responsibilities

Coordinates office activities (scheduling of activities, meeting room reservations, schedule interviews, etc.)
Schedules meetings
Prepares and maintains office records, reports and correspondence on behalf of the Deputy Warden
Receives, monitors, evaluates and prioritizes incoming verbal communication and written documentation
Handles confidential information
Interprets policies and procedures, their supervisor’s point of view, and serving as a liaison to staff and management
May be required to conduct research and prepare materials for managerial decisions
May participate in management assistant activities
Completes special projects and other duties as assigned
May provide back-up coverage for the Warden’s Secretary, when needed