Secretary

Indian Health Service • Pawnee, OK

9d • Onsite

About The Position

This position is located in the Public Health Nursing department of the Pawnee Indian Health Center in Pawnee, Oklahoma. The Secretary performs clerical and administrative duties supporting the department’s daily operations and assists the supervisor and staff by coordinating office communication and workflow. A REAL ID-compliant state-issued identification document or driver’s license is required if used as one of the two identification forms presented before appointment; a REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Requirements

• U.S. citizenship is required.
• Selective Service registration is required for males born after December 31, 1959.
• Must meet the GS-05 minimum qualifications through one of the following: one year of specialized experience equivalent to at least the next lower federal grade level; four years of education above high school at an accredited business, secretarial, or technical school, junior college, college, or university; or a qualifying combination of education and experience.
• Specialized experience examples include scheduling appointments and meetings, preparing correspondence, maintaining files and records, responding to inquiries, and using office automation software to support office operations.
• For education-and-experience combinations, only education beyond the first 60 semester hours is creditable toward the specialized-experience requirement; the combined total must equal at least 100 percent of the GS-05 requirement.
• Competitive-service Merit Promotion candidates must have completed one year of service at the next lower grade level. Time-in-grade requirements do not apply under the Excepted Service Examining Plan.
• Must meet all qualification requirements within 30 days of the announcement closing date.
• Must successfully pass E-Verify employment verification and establish direct deposit.
• Must successfully complete a federal background investigation and complete required investigation forms within five calendar days of issuance of instructions.
• A financial-history review is required; applicants must demonstrate financial responsibility, maintain good standing with creditors, and satisfy legal financial obligations.
• Before appointment, candidates must present two valid forms of identification. A state-issued ID or driver’s license used for this purpose must be REAL ID-compliant.
• The position is covered by Public Law 101-630 and involves contact or control over Indian children; applicants must not have been found guilty of or pleaded nolo contendere or guilty to certain crimes.
• Selectees may be subject to a probationary period; ESEP appointees typically serve a two-year trial period.
• Applicants substituting education for experience are encouraged to submit transcripts or a course list; official transcripts are required from selectees before an official offer.
• Foreign education used to meet qualification requirements must be accompanied by a Certificate of Foreign Equivalency.
• IHS selectees whose duties require permanent, temporary, or occasional work in an IHS healthcare facility must comply with the IHS Employee Immunization Policy for vaccine-preventable diseases; exemption requests may be available.

Responsibilities

• Receives visitors and telephone calls, determines the nature of requests, provides routine information, and refers matters to appropriate staff or the supervisor.
• Maintains the supervisor’s calendar and advises of scheduling conflicts or changes.
• Prepares routine correspondence, memoranda, and reports using office automation software and established formats.
• Responds to requests for information by locating information in files, records, or established sources.
• Maintains files and records in accordance with established filing systems and records-management procedures.
• Performs timekeeping duties, maintains time and attendance records, and prepares corrections.
• Makes routine travel arrangements, initiates travel authorizations, and prepares travel documentation according to established procedures.
• Orders office supplies and equipment, maintains inventory levels, and coordinates service or repair requests.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED