Secretary

Heinzerling Community•Columbus, OH

10d

About The Position

Heinzerling Community is seeking a highly organized and detail-oriented Administrative Secretary to provide administrative support to the Social Services and interdisciplinary teams. The position coordinates resident documentation, meeting preparation, communications, and office operations while maintaining a professional and welcoming environment. The role requires maintaining confidential resident and organizational records in accordance with agency policies and applicable regulations, and performing other administrative duties as assigned. The successful candidate must pass a background check and drug screen. Heinzerling Community is a substance-free workplace and does not accommodate the use of drugs or medical marijuana. Heinzerling Community is an Equal Opportunity Employer committed to creating a diverse and inclusive workplace.

Requirements

High school diploma or equivalent required.
Strong organizational and time management skills, including the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office applications, including Word, Outlook, Excel, and Teams.
Ability to maintain confidentiality and handle sensitive information professionally.
Strong attention to detail and accuracy in recordkeeping and documentation.
Must successfully pass a background check and drug screen.

Nice To Haves

Associate degree or administrative support training preferred.
Previous administrative, secretarial, or office support experience preferred.

Responsibilities

Record, track, distribute, and file resident Individual Outcome Service Plans (OISPs), meeting documentation, and required consents.
Work with the Social Services team to update and maintain resident social histories and related records.
Prepare and distribute OISP meeting notifications to parents, guardians, and interdisciplinary team members.
Maintain logs and tracking systems for required consents and related documentation.
Attend admissions and discharge meetings and prepare, type, and distribute meeting minutes.
Attend internal meetings, including Safety Committee, Infection Control, and weekly organizational meetings, and prepare and distribute minutes.
Track RSVPs and attendance for resident meetings and other scheduled events.
Provide front desk receptionist coverage during employee breaks, lunches, and other scheduled absences.
Maintain office supply inventory and purchase supplies as needed.
Maintain confidential resident and organizational records in accordance with agency policies and applicable regulations.
Perform other administrative duties as assigned.