Secretary - PowerSchool

Spartanburg7•Spartanburg, SC

8d•Onsite

About The Position

The Secretary - PowerSchool position is responsible for ensuring the smooth and efficient operation of the school office. This role involves managing various administrative tasks, maintaining student records, and providing support to students, teachers, and the principal. The goal is to maintain a productive and well-organized office environment.

Requirements

High School Diploma
Demonstrated competency with computers and computer programs and general office procedures
Good communication skills
Strong organizational skills
Ability to compare and/or judge the readily observable, functional, structural or compositional characteristics of data, people or things.
Ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or directions from supervisor.
Ability to read a variety of documents.
Ability to speak with poise, voice control and confidence and to articulate information to others.
Ability to apply logical thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret an extensive variety of instructions in oral, written or diagrammatic form; to deal with several abstract and concrete variables.
Ability to comprehend and interpret received information and the ability to comprehend and implement basic machinery functions.
Ability to record and deliver information, to explain procedures, to follow oral and written instructions.
Ability to communicate effectively and efficiently with persons of varying educational and cultural backgrounds.
Ability to add and subtract totals, to multiply and divide, to determine percentages and decimals, to determine time.
Ability to use practical applications of fractions, percentages, ratio and proportion.
Ability to inspect items for proper length, width and shape, and visually read various information.
Ability to coordinate hands and eyes rapidly and accurately in using automated office equipment and communications machinery.
Ability to handle a variety of items including computer keyboards, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination.
Ability to differentiate between colors and shades of color.
Ability to deal with people beyond giving and receiving instructions.
Adaptable to performing under moderate stress when confronted with an emergency or tight deadline.
Ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear). Must be able to hear and understand communications through a telephone.
Thorough knowledge of the methods, policies and procedures of Spartanburg School District Seven pertaining to specific duties of the Secretary-PowerSchool.
Knowledgeable in the standards and regulations pertaining to the specific duties and responsibilities of the position.
Knowledge of the organization of the district and of related departments and agencies.
Ability to comprehend, interpret and apply regulations, procedures and related information.
Ability to perform duties effectively and professionally in an environment in which discrimination and other public issues are constant concerns.
Ability to plan, organize and prioritize daily assignments and work activities.
Good organizational, technical and human relations skills.
Ability to learn and utilize new skills and information to improve job performance and efficiency.
Maintains high standards of accuracy in exercising duties and responsibilities.
Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility.
Maintains high quality communication and interaction with internal and external entities with whom the position interacts.
Performs described Essential Functions and related assignments efficiently and effectively to produce quantity of work which consistently meets established standards and expectations.
Assumes responsibility for completing assigned work.
Completes assigned work within deadlines in accordance with directives, policy, standards and prescribed procedures.
Maintains accountability for assigned responsibilities in the technical, human and conceptual areas.
Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness.
Provides adequate notice to higher management with respect to vacation time and leave requests.
Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities.
Strives to anticipate work to be accomplished and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.
Exercises analytical judgment in areas of responsibility.
Identifies issues or situations as they occur and specifies decision objectives.
Identifies or assists in identifying alternative solutions to issues or situations.
Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors.
Accepts supervisory instruction and direction and strives to meet the goals and objectives of same.
Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with established policies or procedures, etc.
Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally.
Shares knowledge with managers, supervisors and co-workers for mutual benefit.
Contributes to maintaining high morale among all employees.
Develops and maintains cooperative and courteous relationships inter- and intra-departmentally, and with external entities with whom the position interacts.
Tactfully and effectively handles requests, suggestions and complaints to established and maintain good will.
Emphasizes the importance of maintaining a positive image.
Plans and organizes daily work routine.
Establishes priorities for the completion of work in accordance with sound time-management methodology.
Avoids duplication of effort.
Estimates expected time of completion of work elements and establishes a personal schedule accordingly.
Attends required meetings, planning sessions and discussions on time.
Implements work activity in accordance with priorities and estimated schedules.
Adheres to all established safety and housekeeping standards.
Ensures such standards are not violated.

Nice To Haves

Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

Performs the usual office routines and practices associated with a productive and smoothly run office.
Maintains such student records as required.
Registers students for inclusion in the state student information system.
Maintains accurate reporting for student attendance.
Establishes and maintains accurate class and section identification for enrolled students.
Finalizes and submits student grades from teacher grade books for permanent records and report cards.
Provides accurate student and school data for state and federal reports.
Receives and routes all incoming calls.
Maintains a daily teacher attendance log and the records for substitute teachers.
Assists teachers in preparing special instructional materials as requested.
Maintains a log of visitors to the school.
Classifies, sorts, and files correspondence or other data.
Composes and prepares correspondence.
Maintains school system telephone directory.
Maintains all school files.
Maintains logs and registers.
Maintains office mailing lists, as of community resource persons, supplies.
Maintains records required by policy, regulations, law, or good practice.
Responds to requests for information.
Sorts, distributes, or delivers mail and other documents.
Acts as a receptionist to incoming public.
Works with others consistently in a cooperative and respectful manner.
Performs all other duties and responsibilities designated by the Principal.