Secretary (OA)

Veterans Health Administration•Milwaukee, WI

1d•Onsite

About The Position

This position serves as Secretary to the Associate Director, Patient Care Service (ADPCS) at the Zablocki VA Health Care System. The role performs administrative and secretarial functions in support of the ADPCS and staff, providing general office work auxiliary to the organization. The schedule consists of eight-hour shifts during normal business hours. Compressed or flexible scheduling, telework, and virtual work are not available. Relocation and recruitment incentives are not authorized. The selectee may be promoted to the full performance level without further competition after meeting regulatory, qualification, and performance requirements. Selection at a lower grade does not guarantee promotion. The position requires one year of specialized experience at the next lower grade for the GS-7 or GS-8 level, as applicable, and the ability to type 40 words per minute. There is no educational substitution at this grade level. Employment is subject to applicable federal hiring conditions, including U.S. citizenship, required application steps and an online assessment, background/security investigation, onboarding requirements, seasonal influenza vaccination, and a one- or two-year probationary or trial period. The work is primarily sedentary, with some walking within the Medical Center and carrying light items such as binders, reports, and files.

Requirements

U.S. citizenship.
For GS-7, one year of specialized experience equivalent to at least GS-6; for GS-8, one year of specialized experience equivalent to at least GS-7.
Ability to type 40 words per minute.
Current or former federal employees subject to the applicable time-in-grade requirement must document eligibility by the announcement closing date.
Complete all required application steps, including an online assessment.
Meet applicable pre-employment requirements, including background/security investigation, onboarding, and seasonal influenza vaccination.
Serve a one-year probationary period or two-year trial period, as applicable.

Responsibilities

Receive, screen, schedule, refer, and contact agency staff, members of the general public, and government agencies.
Respond to administrative problems brought to the ADPCS by staff or management officials outside the agency.
Identify priorities and manage commitments accordingly.
Maintain the ADPCS calendar and prioritize appointments, conferences, speaking engagements, and other commitments.
Compose letters and reports; review correspondence for accuracy and completeness and edit as needed.
Expedite project management and coordination.
Track suspense items and ensure submissions and reports are timely.
Establish and maintain ADPCS files.
Schedule appointments, coordinate meetings, and schedule conferences.
Transcribe conference calls.
Create, process, and maintain attendance and leave records.
Perform duties related to purchases obligated for designated Fund Control Points.
Perform other related duties.