Secretary (OA)

Veterans Health Administration • Oklahoma City, OK

1d • Onsite

About The Position

This position, located at the OKC VA HCS, serves as a Secretary to the Medical Center PENTAD member assigned to direct the activities of clinical services and programs of this tertiary care facility.

Requirements

• Must be a U.S. Citizen to apply for this job.
• Complete all required steps in the process.
• Complete an online assessment.
• Selective Service Registration is required for males born after 12/31/1959.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process.
• Acceptable form(s) of identification will be required to complete pre-employment requirements.
• Driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment effective May 7, 2025.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Must serve a 1-year probationary period or 2-year trial period.
• Must type 40 words a minute.
• Must reside within 50 miles of the main Oklahoma Health Care System facility.
• Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07 level.
• Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
• Knowledge of a basic foundation of administrative concepts, principles and practices sufficient to perform independent duties involving elimination conflict and duplication of work, determining when new procedures are needed, studying and evaluating office equipment, and recommending restructuring of clerical activities in the office and subordinate offices.
• Skill in adapting polices and procedures to emergency situations and establishing new procedures to meet new situations.
• Skill in recognizing how and when certain policies, procedures, or guidelines would be confusing to others.
• A comprehensive knowledge of the supervisor's policies and views on all significant matters affecting the organization.
• Proficiency Requirement (Typing): Applicants must meet the proficiency requirement for this position of typing at least 40 words per minute.

Nice To Haves

• Advanced Typing Skills.
• Customer Service experience.
• Meeting coordination, policy review/editing.
• Prepare Presentations.
• Compose and edit meeting minutes.

Responsibilities

• Receives, schedules, refers, and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public.
• Acts as liaison to other managers and staff within the organization and provides accurate advice on procedures, reports, requirements, and other matters necessary to implement the supervisor's policies, directives, and instructions.
• Informs them of the supervisor's views on current issues and programs.
• Processes incoming and outgoing materials such as correspondence, reports, memorandums, and other forms of written communication.
• Edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard or form letters and replies to inquiries.
• Provides general clerical mail and correspondence services such as preparing a variety of recurring reports, reviewing outgoing correspondence for proper attachments, or consolidating/coordinating submittals of information.
• Schedules appointments, coordinates meetings, and/or schedules conferences.
• Provides general calendar maintenance, clerical services such as maintaining calendars and recording appointments, arranging for meeting and small conference administrative details, or following up on action items with appropriate staff members independently.
• Attend meetings, notes commitments made, informs staff of commitments, and arranges for staff to implement commitments during the meetings.
• Arranges for meeting space, speaker, and support arrangements for large conferences. This includes the performance of such activities as writing letters to the speakers and participants, arranging hotel accommodations, transportation to a from the meeting site, social arrangements, and secretarial/clerical support.
• Obtains and monitors the use of services, supplies, or equipment for the office.
• Acquires the equipment and services using procedures to procure, authorize, control, and justify these purchases.
• Serves as timekeeper for multiple offices.
• Performs other related duties as assigned and must be able at a minimum type 40 words a minute.
• Must reside within 50 miles of the main Oklahoma Health Care System facility.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed