Secretary @ College Park High School - Job# 5156

Mt. Diablo Unified School District•Pleasant Hill, CA

3d•Onsite

About The Position

Under general supervision, performs work of moderate difficulty in providing basic secretarial/clerical assistance; and performs related work as required. To qualify for this position, applicants must receive a passing score on our CST 424 online exam. If you have passed the assessment within the last two years, upload a copy of your test results with your application. If the HR Department determines the CST 424 exam is required, you will receive an email invitation containing an online testing link at the email address provided on your application. The exam must be completed and submitted before the application deadline for your application to be considered. Work Length: 8 Hours Daily Days Worked: 228 Calendar Days

Requirements

Passing score on CST 424 online exam
Two years of responsible office experience
Working skill in operating a typewriter rapidly and accurately
Working skill in maintaining various office records, accounts and files
Working skill in working independently without specific instructions
Working skill in establishing effective relationships with other employees and the public
Working skill in communicating effectively with the public and school staff

Nice To Haves

One year of stenographic experience or an equivalent combination of training and experience may be required for some positions
Good knowledge of letter procedures, forms and terminology
Some knowledge of basic accounting procedures
Some knowledge of supervisory principles and techniques
Good knowledge of district organization, policy and operations
Some skill in preparing legal documents from general instructions
Working skill in composing letters or memoranda, preparing reports and establishing records and file systems
Working skill in taking dictation either for shorthand or stenotype machine and transcribing dictation with speed and accuracy is required in some positions
Some skill in administering first aid

Responsibilities

Takes and transcribes correspondence, memoranda, reports and minutes of meetings from oral or machine dictation, rough drafts, or instruction
Performs a variety of clerical work related to the function to which assigned including use of a typewriter, computer terminal and other standard office equipment
Compiles and types a variety of documents, technical and statistical reports, budgets and other materials where knowledge of format and presentation is necessary
Answers correspondence independently
Reviews and checks documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations
Posts information to records where selection is based on use and purpose of the records
Compiles and tabulates statistical data
Services as receptionist
Screens visitors and telephone calls
Answers inquiries and furnishes information concerning standards, procedures, and programs
Develops and maintains files and records
Orders and maintains supplies and materials
Opens, sorts, and distributes mail
Makes appointments
Operates varied office equipment
May supervise one or more subordinate employees
Schedules and coordinates departmental and district meetings
Keeps tapes and transcripts of meetings
Prepares correspondence, memos and agendas for meetings within guidelines of the Education Code Sections
Maintains case files, ensures that due process is followed in cases of suspension, expulsion and truancy
Maintains financial records, makes bank deposits and balances bank statements
Maintains records and quarterly reports
Audits and calculates billing forms
Schedules audio-visual and other types of equipment
Performs master scheduling functions
Interprets printouts
Maintains daily records of scheduling processes
Assists new students in orientation procedures
Receives checks
Processes and distributes all report cards
Maintains files relating to student disciplinary concerns
Serves as an information source regarding school matters to the public through telephone inquiries or visitation to the office
Assists in some aspects of registration and attendance
Reviews and relays telephone messages between parents and teachers regarding school related matters
Compiles, types, and monitors specific budgets
Arranges for home instruction
Trains and supervises students
Prepares the master calendar
Provides and prepares various forms such as for lockers and use of premises
Prepares daily bulletins, election ballots, time sheets, student body cards, programs, senior ball bids
Assists in preparation of graduation exercises
Arranges for bus transportation
Arranges for chaperones