Secretary – Main Office High School

Little Rock School District•Little Rock, AR

1d•Onsite

About The Position

The Main Office Secretary is responsible for providing general clerical/administrative office support and greeting school patrons. Handles daily work pressures, requiring constant concentration to a volume of work that must be completed within a limited period of time.

Requirements

High School Diploma required.
Must have demonstrated competency in standard office administration programs such as Microsoft programs, including Word, Excel, PowerPoint, Access, and other microcomputer applications.
Correct English usage, grammar, spelling, punctuation, vocabulary, and proofreading skills for composing business letters and reports are required.
Work cooperatively with others.
Interpersonal skills; using tack, patience, and courtesy.
Maintain confidentiality and utilize discretion in all communications.
Must have the ability to work for the duration of the daily contracted time and be physically present and at assigned work, with only infrequent unexcused absences, during the contract year.

Nice To Haves

Associate degree or 60 college hours preferred.

Responsibilities

Provides administrative support to school staff and provides general clerical support to the main office as directed by the Principal.
Performs general office duties including but not limited to, answering multi-line phones, messaging systems, making copies, greeting the public, typing, sorting, and handling incoming and outgoing mail.
Prepares programs for all senior events, band and flag line, prepare and order diplomas for seniors.
Other duties related to seniors include but are not limited to, assigning car tags for students’ parking lot(s), collecting exemptions for the 12th-grade student using excel to create a spreadsheet input each student’s information.
Facilitates vending snack machine refunds and issues.
Gathers assignments for suspended students.
Maintains various manual and electronic documents files and records to provide up-to-date information and historical reference per established administrative guidelines and legal requirements.
Supports assigned administrator(s) and teaching staff to assist with administrative functions.
Performs other related duties as assigned by the Principal or Principal’s designee.