Secretary 9

State of Michigan•Lansing, MI

5d•Hybrid

About The Position

The Department of Insurance and Financial Services (DIFS) is seeking an individual to work in public service as a Secretary in the Office of General Counsel. This position is an opportunity to build a lifelong career doing work that truly matters - helping to protect consumers and maintain public confidence in Michigan’s insurance and financial services industries. As a Secretary 9, you will be responsible for providing advanced level administrative/secretarial support to the FIU supervisor and staff within the Office of General Counsel as assigned. Other duties may include opening and closing files, tracking deadlines and maintaining databases. This job also includes preparing, receiving and transmitting correspondence, preparing reports and documents related to investigations. Additional duties include scheduling meetings and assisting in creating and revising forms, processes, procedures, and correspondence.

Requirements

Completion of high school.
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.
Ability to communicate clearly, concisely, and effectively both orally and in writing.
Ability to work well both independently and within a team.

Nice To Haves

The drive to serve the people of the State of Michigan and make a difference in an important role that supports Michigan individuals and businesses.
The ability to thrive in a dynamic, collaborative, and high-tech environment while demonstrating sound professional judgement and decision-making.
A curious and analytical mind capable of analyzing complex statutes, policy forms, and converting this information into an easy to understand, consumer friendly format.
The desire to work closely with colleagues and management to solve problems.
Interest in helping others.
Desire to learn and grow as a professional.

Responsibilities

Providing advanced level administrative/secretarial support to the FIU supervisor and staff within the Office of General Counsel as assigned.
Opening and closing files.
Tracking deadlines and maintaining databases.
Preparing, receiving and transmitting correspondence.
Preparing reports and documents related to investigations.
Scheduling meetings.
Assisting in creating and revising forms, processes, procedures, and correspondence.