Part-Time Secretary-Cornwells Elementary (Anticipated)

Bensalem Township School District•Bensalem, PA

13h•Onsite

About The Position

The Bensalem Township School District is hiring a part-time secretary at Cornwells Elementary School. The position assists with the effective and efficient operation of the elementary school office. The secretary reports directly to the Building Principal and works with the full-time secretary, who primarily coordinates daily secretarial work assignments within the building. The role is classified as Secretary, Part Time, Pay Grade A, and is anticipated. The position requires a high school diploma, satisfactory completion of secretarial pre-employment testing, good writing proficiency, computer competency, strong interpersonal skills, and the ability to prioritize projects and manage multiple tasks. The secretary supports office operations, visitors and communications, student and staff records, attendance and payroll reporting, substitute-teacher arrangements, supplies, mail, bookkeeping, and other administrative needs. Some or all listed duties may be assigned. Work is performed in a school office with a usually moderate noise level. The role involves regular standing and talking or hearing; frequent walking, sitting, and hand and arm use; and occasional climbing or balancing, stooping, kneeling, crouching, crawling, tasting or smelling, and lifting or moving up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Requirements

High school diploma.
Satisfactory completion of secretarial pre-employment testing requirements.
Good writing proficiency.
Computer technology skills and competency in Microsoft, Outlook, Excel, and PowerPoint, with the dexterity to interface with multiple data systems.
Exemplary interpersonal skills for dealing with students, staff, parents, community members, and educational agencies.
Ability to prioritize projects and manage multiple tasks efficiently, effectively, and proficiently.
Ability to comprehend, analyze, and interpret general business periodicals, professional journals, technical procedures, governmental regulations, and safety manuals, and to generate routine reports and correspondence pertinent to the job.
Ability to perform mathematical operations and apply mechanical and technical skills needed for the job.
Ability to interpret and carry out written, oral, diagram, or schedule-form instructions.
Ability to perform routine tasks cooperatively and adjust to interruptions, variables, or changes in standardized situations.
Ability to perform the essential duties satisfactorily, with or without reasonable accommodations.

Nice To Haves

E-School software experience preferred.
Exemplary attendance record desired.

Responsibilities

Assist the full-time secretary with office activities as necessary, required, or requested.
Greet visitors courteously, determine their needs, answer questions, and direct or escort them to the appropriate person.
Answer office telephones and respond appropriately to information requests; make calls as requested by the supervisor or to accomplish school tasks.
Type materials such as letters, memos, reports, and class lists when requested.
Maintain a comprehensive filing system and operate office machines and equipment as needed.
Gather and organize pertinent data into a usable format as requested or required.
Order, receive, and maintain supplies; receive and route incoming and outgoing mail.
Arrange for substitute teachers, including distributing materials and contacting answering services.
Perform bookkeeping tasks associated with the position, including school checking-account tasks, as requested or necessary.
Register new students, prepare related materials, process withdrawals, and assist with student registration and pupil-accounting system input.
Maintain daily teacher attendance logs and prepare payroll reports and time cards for each pay period.
Distribute classroom coverage to teachers and substitutes and maintain coverage records by marking period and semester.
Prepare and process materials relating to teaching staff at the opening and closing of school.
Process child-accounting and student-enrollment materials and reports, as well as requisitions.
Process maintenance work orders and distribute and file copies as appropriate.
Copy teacher observations, type evaluations, and process annual and semi-annual PDE evaluation forms for teaching staff in accordance with District policies and procedures.
Assist with daily attendance data entry, including absences, tardies, specified notice dates, citation information, and mailing notices.
Maintain student data and individual student files as required or directed by the Building Principal or designee.
Perform other related duties as assigned or needed for efficient school-office operation.