Secretary

Upper Arlington Schools•Upper Arlington, OH

5d•Onsite

About The Position

Performs a variety of clerical and secretarial duties for the efficient and effective operation of office functions. Coordinate office and other activities for the betterment of students, instructional staff, support staff, as well as parents and members of the community.

Requirements

High school diploma or general education degree (GED)
One to two years of related experience
Ability to work effectively and positively with others
Ability to communicate ideas and directives clearly and effectively, both orally and in writing
Effective active listening skills
Organizational, time management, and problem-solving skills
Ability to generate correspondence and work independently
Ability to operate office equipment, e.g., copier, fax
Computer skills
Multitasking skills
Ability to utilize appropriate computer software and programs
Knowledge of modern office practices, procedures, and equipment
Ability to prioritize and complete job assignments
Ability to communicate with all types of people
Understand and perform duties within the scope of authority
Proper telephone techniques and etiquette

Nice To Haves

Such alternatives to the above qualifications as the Supervisor and/or Board of Education may find appropriate
Such alternatives to the above required knowledge skills and abilities as the Supervisor and/or Board of Education may find appropriate
Such alternatives to the above essential functions as the Supervisor and/or Board of Education may find appropriate

Responsibilities

Assist in the coordination and implementation of security measures to ensure the safety of students, staff, and school community members
Receive, screen, route, or reply to all mail and email communications as appropriate
Receive and screen phone calls and visitors to the office as necessary
Provide information, direct phone calls and visitors to the proper place/person in the school/district
Receive and account for all monies collected as appropriate
Assist in recording student attendance and daily attendance reports as appropriate
Enroll, register, and withdraw students as appropriate
Schedule appointments and maintain calendars for meetings, conferences and building/ program use
Coordinate a variety of office functions and communications; prepare and accurately maintain a variety of reports, records and files related to students, staff, operations and activities.
Prepare transcript requests, including those for withdrawn students as appropriate
Maintain records for visitors to the building and student check-ins and check-outs as appropriate
Administer first aid and assist with the school health clinic as needed as appropriate
Contact parents/emergency contacts when needed and appropriate
Prepare both statistical and routine reports, memoranda, bulletins, etc. as appropriate
Maintain and account for requisitions and purchase orders as appropriate
Coordinate maintenance, repair, and supplies for copy machine, fax machine and other office equipment as appropriate
Distribute and collect staff leave forms and process time sheets for the building as appropriate
Contact parents of students who have not reported to school by the designated time as appropriate
Use EMIS for registration, etc. as appropriate
Assist with building the purchase order process, including requisitions, supply, and inventory as appropriate
Maintain student EMIS information, e.g., change of address, phone number, guardian, medical history, etc. in the student management system and learning management system as appropriate
Make contacts with the public with tact and diplomacy
Maintain respect at all times for confidential information
Interact in a positive manner with staff, students and parents
Attend meetings and in-services as required
Promote good public relations and customer service
Respond to routine questions and requests in an appropriate manner
Prepare supply, material, and equipment requisitions
Coordinates building testing programs as requested by the building supervisor.
Assist with student scheduling
Issue appropriate passes to students
AESOP assistance as requested by the supervisor
Student handbook assistance as appropriate
Prepare academic progress reports
Order and distribute departmental and individual classroom supplies, teacher and student handbooks
Perform other duties as assigned by the building administrator or the Superintendent