Part-time Secretary - Senior Services

Catholic Charities of Long Island • Hicksville, NY

31d • Onsite

About The Position

Catholic Charities of Long Island models the love of Jesus by offering dignified and compassionate care to poor and vulnerable neighbors of every faith and background. In-person service at more than 50 sites throughout Nassau and Suffolk counties is inspired by the Gospel call affirming the sacredness of every human life. CCLI is looking for a part-time secretary with a generous heart and a desire to contribute to the well-being of others to carry out our mission on Long Island. By joining our team, you will share in the joy of providing “care with dignity and life with hope.”

Requirements

• High School Diploma or GED.
• 2-3 years of secretarial or office management experience.
• Moderate proficiency with Microsoft Office Suite, with emphasis on Excel; familiarity with navigating online database programs.
• Well-developed communication skills resulting in productive relationships with clients, external agencies and internal Agency program staff.
• Demonstrated organizational skills including attention to detail and accuracy in preparing documents, processing transactions and maintaining records.

Responsibilities

• Prepare departmental correspondence (letters, reports, documents), and process and distribute departmental mail as well as respond to routine inquiries.
• Answer telephones, provide information about services and refer calls to appropriate staff.
• Conduct outreach telephone calls to agencies and organizations to obtain or distribute departmental-related information.
• Prepare and process routine departmental financial transactions, including reviewing invoices, completing vouchers, and ensuring accurate coding before submission to Finance.
• Maintain calendar for Director/Administrator or others and schedule appointments as needed.
• Assist with logistics of establishing new sites or a site move by ensuring supplies, equipment, forms, record keeping system are available.
• Assist as needed at building front desk answering agency calls and directing visitors/guests.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED