Secretary

Office of Shared Administration • Lewis, WV

5d • Onsite

About The Position

Provides administrative assistant/secretarial support to the Statewide and Hospital Forensic Coordinator. Handles phone calls and schedules meetings, evaluations, and hearings for all facilities housing forensic patients throughout the state when necessary. Assists in keeping forensic files up to date. Handles highly confidential information, personnel and fiscal issues. Coordinates and schedules, appointments, meetings, and information. Creates and maintains electronic and paper files on correspondence, policies and procedures, reports, develops meeting agendas, maintains patient and employee records including time, schedules, and attendance. Submits updates from the treatment team and mental health center to the court. Perform any other duties associated with the position. Mandatory overtime may be required per operational needs. Applicants selected for employment must complete a chemical urinalysis and breath analysis drug screening test. All employees shall be subject to drug and alcohol testing for probable causes, as set forth in agency and bureau policies. Applicants selected must successfully complete a background check. This is a tobacco free facility.

Requirements

• High school diploma or the equivalent.
• One (1) year of full-time or equivalent part-time experience performing clerical duties or office support work.

Nice To Haves

• Additional education may substitute for the required experience based on a year-for-year basis or as determined by the Office of Shared Administration Equivalency Chart.

Responsibilities

• Handles phone calls and schedules meetings, evaluations, and hearings for all facilities housing forensic patients throughout the state when necessary.
• Assists in keeping forensic files up to date.
• Handles highly confidential information, personnel and fiscal issues.
• Coordinates and schedules appointments, meetings, and information.
• Creates and maintains electronic and paper files on correspondence, policies and procedures, reports.
• Develops meeting agendas.
• Maintains patient and employee records including time, schedules, and attendance.
• Submits updates from the treatment team and mental health center to the court.
• Perform any other duties associated with the position.

Benefits

• Mandatory overtime may be required per operational needs.
• Applicants selected for employment must complete a chemical urinalysis and breath analysis drug screening test.
• All employees shall be subject to drug and alcohol testing for probable causes, as set forth in agency and bureau policies.
• Applicants selected must successfully complete a background check.
• This is a tobacco free facility.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED