Secretary - SR-16

County of Hawai`i•Future vacancies with immediate vacancy in Hilo, HI

3h•Onsite

About The Position

Provides secretarial services to the head of a major division or office, or other top level manager at the County policy level; or provides full-time administrative and support services to a board or commission; and performs other related duties as required. There is one (1) immediate permanent full-time vacancy with the Hawai'i Police Department - Police Commission Office in Hilo. Note: This position also serves as secretary to the Fire Commission. The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Requirements

Graduation from high school, and four (4) years of substantive clerical, stenographic, or secretarial experience.
Ability to type or keyboard at the rate of 40 net words per minute.
Ability to take dictation at the rate of 80 words per minute and transcribe notes accurately.
Ability to understand and interpret laws, ordinances, and regulations.
Ability to summarize and brief materials.
Ability to give and follow oral and written instructions.
Ability to deal tactfully and effectively with employees and the public.
Ability to work harmoniously with others.
Valid driver's license.

Nice To Haves

An Associates degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required clerical experience, an Associates degree can be substituted for two (2) years of the required clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required clerical experience).

Responsibilities

Organizes and coordinates matters that require superior's attention.
Searches files and assembles background materials and information for the superior's action or decision.
Summarizes and briefs materials.
Coordinates the preparation of documents and filings and provides information to the public or others based on the knowledge of department's, board's, or commission's functions, organization, policies, regulations, or the superior's thinking and attitude.
May take and transcribe dictation of letters, reports, and other materials.
Screens correspondence and other materials; answers correspondence by independently composing letters, statements, or memoranda for signature of superior.
Screens office callers and visitors.
Sets up appointments for superior; makes confidential contacts.
Arranges logistics for meetings; notifies appropriate parties; prepares and distributes agendas; records and transcribes minutes of meetings, conferences, and hearings.
Answers telephone and routes calls or relays messages; receives complaints; records/takes and transcribes statements from complainants or witnesses and refers to appropriate individual(s) for action.
Sets up, codes, and maintains files of correspondence, reports, minutes, confidential materials, and other documents.
May supervise clerical employees.
May assist with account record keeping; maintains inventory of equipment and supplies.
May participate in budget preparation.
May operate vehicle to perform work-related travel duties.
Performs other related duties as required.

Benefits

Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours.
Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year.
Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
Training and Development: The County has a variety of training and development opportunities for employees.
County Tuition Reimbursement Program
Public Service Loan Forgiveness (PSLF) Program
Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
Health Benefit Plans: The County of Hawai'i offers a variety of health benefit plans for eligible employees.
Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
Group Life Insurance: Free life insurance policy for active employees.
Credit Union Membership
Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.