Secretary

State of Nebraska•Omaha, NE

7d•Onsite

About The Position

The Judicial Branch is a state-funded Branch of Government that offers medical/dental/vision, $20,000 free basic life insurance, state-matched 156% retirement plan, 13 paid holidays, earned paid vacation and sick leave, and more. This classification level is responsible for providing receptionist duties and clerical office support to district offices. Responsibilities include performing front desk duties to check-in probationers; answering phone calls and providing general office and program information; contacting probation officers and other staff for appointments/meetings, pre-sentence interviews; opening and closing case intake files; maintaining case documents such as violations; preparing standard and routine legal documents, letters and correspondence or from dictations e.g. jail waivers, travel permits; tracking, compiling and maintaining routine case information e.g. criminal history, driver's license etc.; processing daily incoming and outgoing mails; answering calls and providing general information; may provide guidance to entry secretarial staff.

Requirements

High school diploma or GED; or 2 years of administrative support/clerical experience or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.
Knowledge of customer service principles.
Knowledge of modern office procedures, methods, and equipment.
Knowledge of basic filing and recordkeeping principles.
Knowledge of cash handling techniques.
Knowledge of basic bookkeeping techniques.
Skills in using computers and related software applications.
Skills in providing customer service.
Skills in filing.
Skills in keyboarding.
Skills in using modern office equipment.
Skills in counting cash and balancing accounts.
Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Responsibilities

Serves as a receptionist and/or answers the telephone for assigned District office or offices; determines the nature of the visit or call; directs callers to the proper office or person or takes messages as required.
Serves as information source for callers/visitors; provides directions as required.
Maintains inventory of documents, brochures, applications, etc. Distributes to visitors as requested.
Performs a variety of basic office support duties such as collating materials, distributing incoming mail, preparing materials for mailing, completing forms, proofreading typed or printed materials, and/or typing routine correspondence reports and other materials.
Performs other duties of a similar nature or level.