Secretary V-Nutrition Services

North Wasco County School District 21•The Dalles, OR

1d•Onsite

About The Position

Performs specialized work of an independent nature requiring considerable judgment in the development of procedures for performing duties. Performs specific assignments as the lead secretary assigned to Nutrition Services. The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Work effectively with and respond to people from diverse cultures or Demonstrate professionalism and appropriate judgment in behavior, speech and dress in a neat, clean and appropriate professional manner for the assignment and work setting. Have regular and punctual Confer regularly with other licensed staff and immediate Follow all District policies, work procedures and reasonable requests by proper Maintain the integrity of confidential information relating to a student, family, colleague or District Cultivate and model a respectful working and learning Complete Job Descriptions may be obtained at: www.nwasco.k12.or.us/Domain/51 Any offer of employment made by North Wasco County School District is contingent upon satisfactory results of: Drug screening tests for any illegal drug or substance classified in Schedules I through V under the Federal Controlled Substances Act, 21 U.S.C. 811 to 812. This includes, but is not limited to, marijuana , mind-altering substances or narcotic drugs such as hallucinogens, amphetamines, barbiturates, or any other illegal drug or controlled substance, except those federally recognized as legally prescribed by a physician and used as directed. Criminal history verification- a background check for any convictions directly related to the duties and responsibilities of the position. Unless otherwise required by law, only job-related convictions will be considered and will not automatically disqualify the applicant from employment. Bilingual/Bi-Cultural applicants are highly desirable, and encouraged to apply.

Requirements

High school diploma or general education degree (GED) and five years of progressively more responsible experience, including interactions with students and the public in stressful situations; or any satisfactory combination of experience and training, as determined by the hiring authority preferred.
Knowledge of English and Spanish, spelling, composition, grammar and punctuation.
Knowledge of current School nutrition/Child Nutrition practices and procedures and office management.
Knowledge and ability to use District and Nutrition Service Data Software and management systems.
Knowledge of standard office equipment and machines, specifically (10 Key).
Knowledge of record-keeping and reporting procedures.
Ability to respond to the public in a courteous, efficient manner.
Ability to work collaboratively with co-
Ability to comprehend, interpret and explain pertinent laws, rules, regulations, policies and procedures.
Ability to read and comprehend instructions, correspondence and memos.
Ability to write reports, business correspondence, school handbooks and procedure manuals.
Ability to effectively present information and respond to questions from individuals or groups, in english and spanish.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret graphs.
Ability to make accurate mathematical computations or apply standardized statistical procedures manually or by machine.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Criminal Justice Fingerprint Clearance and employer drug and/or alcohol testing.
Food Handler’s License.
Driver’s License.

Nice To Haves

College Degree (Associate or Bachelor’s Degree preferred).
Preferred proficiency in specific computer software programs, including but not limited to Meal Time, PrimeroEdge, CNPweb.

Responsibilities

Maintains a schedule of the immediate supervisor’s calendar of appointments and arranges for meetings.
Supervises and evaluates meal application processing for North Wasco School Nutrition Services.
Conducts annual verification of confidential family applications for free and reduced-price meals as required by Federal law following Oregon Department of Education Child Nutrition Program times and Acts.
Acts as a primary liaison for the Nutrition Services Department in matters pertaining to the meal application/verification process and training to principals/school staff and Nutrition Services.
Generates detailed record keeping and distributes notification letters, forms and reports required for both application processing and income verification.
Conducts audits to ensure that the district and all schools are in compliance with federal and state regulations in the meal application/verification process.
Contacts and consults with other government and community agencies and programs in matters pertaining to application processing and income certification including SNAP and TANF.
Assists Director in planning, organizing and conducting workshops, in-service education and on the job training along with the director, as needed for department and district personnel on point-of-sale software and production software to ensure compliance with state and federal guidelines.
Complete regular school meal monitoring responsibilities including assisting with annual reviews and supper audits, making recommendations to assigned Site Leads regarding resolutions for potential compliance issues.
Compiles detailed records including production records, meal counts and other various reports and submits claims to all state and federal child nutrition programs.
Assists the Director in developing and updating all Food and Nutrition Services mailings, brochures, newsletters and department correspondence.
Assists in training all staff on office technology process as needed processes all work order.
Sustains professional growth by attending meetings, seminars and contributing toward meeting the Nutrition Services departmental goals.
Coordinates and maintains communication between staff, students, parents, vendors and public who are involved in the program or department.
Orders, receives, distributes and inventories office.
Maintains positive and effective working relationships with students, staff, parents.
Prepares and maintains accurate students’ meal benefit records and enters data according to.
Determines eligibility of student applications for assistance.
In charge of menu publication.
Arranges for substitutes for Nutrition Employee using the Frontline program and making 1-1 phone calls.
Assists staff using TimeClock Plus.