Secretary to the Principal - Elementary

Pottsgrove School District•Pottstown, PA

1d•Onsite

About The Position

Provide clerical support to the Lower Pottsgrove School Principal in a manner that is professional, diplomatic, and complies with confidentiality requirements. Assist and support the principal with all clerical duties including schedule appointments/orientations and screen telephone calls.

Requirements

Five (5) years secretarial experience required
High School diploma required
Submission of pre-employment medical examination (Section 148 of the Pennsylvania School Code)
Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code)
FBI Criminal History Record
Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994
Must have current Act 34, 151 & 114 Clearances

Nice To Haves

Associates degree in business preferred
Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Responsibilities

Perform clerical duties, including but not limited to answering telephones, distribution of mail, typing, filing, and scheduling appointments.
Maintain accurate, confidential records of the student database including class roster (via Powerschool), entering/withdrawing students, and requests for student records.
Develop and maintain a positive working relationship with parents; respond to parent, teacher and student requests as needed.
Organize current year student pictures into permanent files ensuring that the file is in order.
Oversee the requisitions, purchasing, and distribution of supplies, books, school furniture, and all building purchases; maintain the school stockroom/area.
Primary point of contact for building transportation and student assignments with transportation.
Duplicate all faculty manuals before new school year begins; distribute updates as needed.
Update and maintain the use of facilities form; coordinate specials events and update the school calendar.
Register incoming students and student withdrawls throughout the school year.
Type and distribute discipline letters to parents as soon as possible. Director of Pupil Services and Superintendent must also be notified.
Assist building administrators with timesheet errors, corrections, and collection of timesheets when applicable.
Log all visitors in the Raptor System
Send out daily staff updates/communications
Assist with preparation of letters for parents and students who are receiving recognition and awards.
Perform other duties as assigned by the Elementary Principal and Assistant Principal.