SECRETARY TO PARISH DIRECTOR/SUPERVISOR (Transportation Department - Lockport, Louisiana)

Lafourche Parish School District•Lockport, LA

1d•Onsite

About The Position

The Secretary to Parish Director/Supervisor provides confidential secretarial and clerical support to the director, supervisor, or manager. The role creates and organizes forms, data, and information needed for efficient office operations, required District and State data collections, and the supervisor’s responsibilities. Duties include managing correspondence, preparing and proofreading documents, maintaining records and files, coordinating appointments, handling telephone calls, and maintaining office supplies and equipment. The secretary protects confidential School Board business, communicates professionally with employees and the public, follows Board policies and administrative procedures, and maintains a safe, orderly work environment. The position is scheduled for 7½ hours per day, 12 months (240 days). New employees serve a 90-day probationary period, after which their status is reviewed based on an evaluation. Performance is evaluated under the Board’s policy for non-instructional personnel. The Superintendent may change the job or duties with advance written notification. Annual salary is based on years of experience (0–40), with increases for advanced degrees. Lafourche Parish School Board is an Equal Opportunity Employer.

Requirements

High school diploma or equivalent.
Degree or equivalent from a certified university, business school, or vocational school.
Knowledge of modern office practices.
Working knowledge of computers, including proficiency in typing, spelling, and grammar.
Good communication skills.
Five years of experience in which clerical work was the major duty.

Responsibilities

Create forms and compile and organize information for office operations, required District and State data collections, and the supervisor’s responsibilities.
Perform varied confidential secretarial and clerical tasks and maintain the confidentiality of matters designated confidential by the supervisor.
Handle office mail and correspondence, respond to routine information requests, and transcribe, word-process, and proofread letters and responses.
Seek guidance from the director, supervisor, or manager when appropriate; identify problems and recommend solutions; and prioritize a demanding workload.
Draft written correspondence and answer correspondence received by and on behalf of the director, supervisor, or manager.
Develop, revise, and produce documents, reports, forms, and other materials.
Use office machinery and database applications as required by job responsibilities.
Maintain accessible, current files, records, materials, and equipment, including records needed for reporting and accountability.
Order and maintain supplies without ordering excessively.
Maintain the director’s, supervisor’s, or manager’s calendar of appointments and important dates.
Use judgment when transferring telephone calls and scheduling and confirming appointments.
Receive and return telephone calls on behalf of the supervisor as requested, using professional telephone techniques.
Perform other duties assigned by the immediate supervisor or superintendent.
Maintain respectful and harmonious relationships with administration, school faculty, employees, students, vendors, and the public.
Observe professional ethics and comply with state law, Board policy, administrative rules, and regulations.
Maintain confidentiality of School Board business and do not access, discuss, or disclose information outside the scope of employment unless authorized by the immediate supervisor.
Participate in appropriate professional growth activities, which may include seminars, conferences, and workshops.
Understand, interpret, and follow written and verbal instructions; provide clear written and oral instructions to others as required.
Compile data accurately, summarize information, and provide written reports when required.
Answer the telephone and receive visitors courteously and efficiently; follow the chain of command and communicate professionally.
Report to and depart from work at assigned times, attend work consistently, report absences in compliance with district policy, use leave appropriately, complete required documentation, and use the employee time clock system as required.
Complete tasks safely, maintain a neat and orderly work environment, dress appropriately and in compliance with policy, and display an employee ID tag while on duty.
Report unsafe conditions, injuries, or damage promptly to the appropriate supervisor or official, and comply with employee tobacco-use and drug-free workplace policies while on duty.