SECRETARY TO MEMBER (HA)

City of New York • New York, NY

10h • $65,540 - $89,336

About The Position

The New York City Housing Authority (NYCHA) is seeking a Board Meeting Coordinator for the Office of the Corporate Secretary (OTCS). NYCHA’s seven-member Board meets at least monthly to provide guidance and oversight, approve procurements, and discuss major policy changes. The Board Meeting Coordinator supports the Board Resolution process and assists with coordinating and preparing materials for Board meetings. The role works with NYCHA departments and OTCS staff to facilitate timely review and processing of Board items and ensure that materials are complete, accurate, and consistent with established governance procedures.

The coordinator assists the Senior Director of Corporate Governance and department liaisons with Board resolution and meeting processes. The position also provides administrative and operational support to OTCS, including support for committee meetings, special projects, research, and process improvements. The position requires strong communication and organizational skills, attention to detail, an ability to manage multiple tasks, and discretion when handling sensitive or confidential information.

Requirements

• High school graduation or evidence of having passed a high school equivalency examination, and three years of stenographic or word-processing experience, including at least one year as a secretary; or equivalent education and/or experience. All candidates must possess a high school diploma or its educational equivalent.
• Ability to type a minimum of 60 words per minute.
• Ability to communicate clearly verbally and in writing, including conveying complex information to a variety of stakeholders.
• Exceptional organizational skills.
• Ability to multitask and maintain careful attention to detail.
• Ability to handle sensitive and/or confidential information appropriately.

Nice To Haves

• NYCHA residents are encouraged to apply.

Responsibilities

• Assist with preparing, reviewing, editing, and coordinating Board resolutions and supporting materials to ensure accuracy, consistency, and compliance with governance procedures.
• Coordinate with NYCHA departments and OTCS staff to facilitate timely review and processing of Board items.
• Review Board submissions for completeness and confirm required documentation is received before Board consideration.
• Track Board items through review and approval and communicate deadlines and outstanding items to stakeholders.
• Maintain records and files related to Board actions, resolutions, and governance activities.
• Provide administrative and operational support to OTCS, including assistance with special projects, research, and process improvements.
• Coordinate Board meeting materials and assist with meeting preparation, including distribution of agendas and supporting documents.
• Assist with committee meeting coordination, including preparation of notices, meeting materials, minutes, and follow-up activities as needed.
• Perform other related duties or assist in other OTCS areas as required.

Benefits

• Choice of medical coverage plans
• Deferred compensation plans
• Defined pension benefit plan through the New York City Employees’ Retirement System (NYCERS)

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED