Secretary to Elementary Principal

Campbell County School District #1•Gillette, WY

2d•Onsite

About The Position

This position is 8 hours per day/260-day school year. The purpose of this role is to provide secretarial support to school-site personnel; communicate information to staff, students, the public, and other districts; ensure compliance with financial, legal and administrative requirements; provide information and/or direction as may be requested; and support assigned administrative personnel. This job reports to the Assigned Building Supervisor.

Requirements

Administering first aid
Operating standard office equipment
Performing standard bookkeeping
Preparing and maintaining accurate records
Using pertinent software applications
Basic math, including calculations using fractions, percents, and/or ratios
Reading technical information
Composing a variety of documents
Facilitating group discussions
Analyzing situations to define issues and draw conclusions
Accounting/bookkeeping principles
Business telephone etiquette
Concepts of grammar and punctuation
Safety practices and procedures
Age appropriate activities
Scheduling a number of activities, meetings, and/or events
Gathering, collating, and/or classifying data
Using basic, job-related equipment
Working independently with others in a wide variety of circumstances
Working with data utilizing defined but different processes
Operating equipment using standardized methods
Working with a significant diversity of individuals and/or groups
Working with similar types of data
Utilizing job-related equipment
Independent problem solving to analyze issues and create action plans
Independent interpretation of data
Adapting to changing work priorities
Communicating with diverse groups
Maintaining confidentiality
Meeting deadlines and schedules
Setting priorities
Working as part of a team
Working with frequent interruptions
Job related experience with increasing levels of responsibility
High School diploma or equivalent
Criminal Justice Fingerprint/Background Clearance

Responsibilities

Administers approved medications and first aid to sick and/or injured children.
Assists in and/or orients volunteers and new site personnel regarding appropriate school and district practices.
Compiles data from a wide variety of sources (e.g. payroll, attendance, supply requests, calendar entries, staff communications, student data software, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
Coordinates a variety of programs and activities as assigned (e.g. substitute teachers, meetings, in-service day activities, workshops, ceremonies, luncheons, field trips, supply inventory, etc.).
Evaluates situations including emergency/disaster (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
Maintains inventory of office supplies.
Performs record keeping (confidential and non-confidential) and general and program specific clerical functions (e.g. student and staff information, scheduling, copying, faxing, etc.).
Prepares written materials (e.g. parent and/or discipline handbooks, school profile reports, memos, letters, report cards, etc. as assigned).
Processes a variety of documents and materials (e.g. registering and transferring students, employee and substitute time sheets, daily attendance, work orders, general ledger activities, purchase orders, etc. as assigned).
Receives and distributes supplies and correspondence from a variety of sources to building staff (e.g. purchase orders, supplies, etc.).
Responds to inquiries from a variety of internal and external parties by phone, letter and/or in person (e.g. staff, parents, students, public agencies, etc.).
Supports assigned administrative personnel.
Assists other personnel, as may be required.
Participates in meetings as assigned.