Secretary, Surgery

TRINITY HEALTH • Minot, ND

8d • $19 - $27 • Onsite

About The Position

The Secretary, Surgery supports the daily operations of the surgical department by managing scheduling needs, maintaining accurate communication at the control desk, and performing clerical and receptionist duties. The role assists with updating surgical schedules, coordinating documentation, and facilitating timely communication between operating room staff, providers, and ancillary departments. Working within a collaborative perioperative environment, the Secretary helps organize workflows and keep information flowing efficiently, contributing to efficient surgical services and a safe, well-coordinated patient experience.

The position is based at Trinity Health Hospital Campus & Medical District in Minot, North Dakota, and is full-time. It is a day/evening shift role. The Secretary primarily works in an office or surgical support environment, near operating room areas where fast-paced activity, interruptions, and time-sensitive communication are common. Physical demands include prolonged sitting, frequent keyboard use, continuous telephone and computer communication, occasional walking or rapid movement, and light lifting of files, supplies, or office materials. Adequate vision, hearing, and manual dexterity are essential. The role requires adherence to confidentiality, safety standards, and information-security protocols.

Requirements

• High school diploma or GED, or equivalent work experience.
• Computer skills and understanding of Microsoft Excel and Microsoft Word, including the ability to run graphs as requested.
• Adequate vision, hearing, and manual dexterity for accurate data entry and effective communication.
• Adherence to confidentiality, safety standards, and information-security protocols.

Nice To Haves

• Completion of Medical Terminology or equivalent work experience.
• Ward Secretary experience in an acute hospital setting.

Responsibilities

• Maintain and update the surgical schedule through accurate data entry, coordination with clinical teams, and timely communication of changes.
• Provide control-desk support by answering calls, relaying messages, and facilitating communication between the operating room, providers, and support departments.
• Prepare documents, manage requisitions, organize records, and support departmental reporting needs.
• Greet and assist staff, providers, and visitors, ensuring courteous and professional communication.
• Compile and distribute daily information for operating room teams, including case-log updates and workflow changes.
• Assist with special projects and administrative functions that support efficiency and quality within the surgical department.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED