Outpatient Surgery Unit Secretary (Full-Time)

Wayne Memorial Hospital•Jesup, GA

13d

About The Position

The Outpatient Surgery Unit Secretary performs clerical duties supporting activities within the operating room suite. The role maintains departmental records, communicates between the OR and other departments, facilitates patient admissions by compiling charts, orders office supplies, distributes daily call and surgery schedules, and performs related clerical and administrative tasks. The position also computes and verifies daily OR, recovery room, and anesthesia patient charges. The job description notes that duties may be revised or expanded as circumstances change.

Requirements

High school graduation and clerical courses.
Good typing skills and sufficient knowledge of English and spelling to maintain records.
Familiarity with medical terminology.
Good communication skills, including tactfulness, respect, good telephone manners, and effective interactions with peers.
Knowledge of clerical procedures, including monthly statistical reports, FTE reports, time cards, and managerial reports.
Completion of a two- to three-week orientation program.
At least six months of previous experience in a secretarial position.

Responsibilities

Collect and log departmental statistical data, including monthly reports, transporter reports, and IFC reports.
Post procedures and handle specimens.
Log receipt and distribution of x-rays, incident reports, and video/DVD tapes.
Post Steris and Flash sterilizer records.
Maintain records of radiology badges, exchanges, and reports.
File Capital Expenditure Requests (CERs) and other departmental materials.
Transcribe surgeons’ notes and pathology requests.
Serve as a communication link between the OR and other departments, sending and receiving messages by telephone, intercom, and mail.
Facilitate patient admissions by compiling charts for epidural, one-day, and regular admissions.
Order office supplies as necessary and perform other functions as directed.
Distribute daily call and surgery schedules.
Accurately transcribe material, including call and surgery schedules and the Disaster Roster.
Assist with time card distribution and copying materials related to surgery department functions.
Maintain neat, organized bulletin boards in the OR and office space.
Compute OR, recovery room, and anesthesia patient charges daily and check them against computer printouts for accuracy.