Secretary, Special Education

Pelham School District•Pelham, NH

About The Position

The Special Education Secretary provides essential administrative support to the special education department. The role helps ensure compliance with federal and state regulations, maintains confidential student records, and facilitates communication among staff, parents, and external agencies. This is a part-time position working 20 hours per week.

Requirements

High school diploma or equivalent.
Proficiency with Google Suites.
Strong organizational skills and exceptional attention to detail.
Ability to maintain strict confidentiality and handle sensitive information.
Excellent written and verbal communication skills.
Ability to work independently and manage multiple priorities.

Nice To Haves

Associate's degree in office administration or a related field.
Previous experience in a school setting or special education environment.
Familiarity with special education terminology, processes, and regulations.

Responsibilities

Maintain confidential special education student files in accordance with IDEA, FERPA, and New Hampshire state regulations (Ed 1100 series).
Prepare and distribute IEP meeting notices, ensuring 10-day advance notice requirements are met.
File evaluation reports, progress reports, and IEP documentation.
Manage incoming and outgoing special education correspondence and records requests.
Schedule IEP team meetings, evaluations, and special education-related appointments.
Prepare meeting packets and materials for IEP teams, including current records and draft documents.
Coordinate with parents, staff, and outside agencies regarding meeting attendance.
Maintain Google meeting calendars and send reminders to team members.
Answer phones and respond to emails.
Support special education staff with copying, filing, and general clerical tasks.
Perform other duties as assigned.