Part-Time Secretary (Special Education)

New Albany-Plain Local Schools•New Albany, OH

8d•Onsite

About The Position

The part-time Secretary will perform a variety of secretarial and clerical duties to assist the special education department and staff (preschool and kindergarten) to provide an efficient, safe and effective professional learning environment for students, staff and parents. Such duties may include, but are not limited to: Performs a variety of secretarial and clerical tasks to support the special education department and/or designee(s), including data entry, filing, record keeping, scheduling etc. Distributes mail and maintains electronic records and correspondences related to the department. Ensures the use of proper grammar, punctuation and spelling in oral, written, and electronic communications. Demonstrates technological literacy in multiple technological platforms and software systems. Prepares reports. Types, reproduces and distributes notices to staff, students and parents in a timely and accurate manner. Greets visitors, answers phones and communicates effectively in routine, sensitive and confidential matters. Exercises care in customer service with students, staff, parents, and the community as a whole. Arranges appointments and maintains electronic records and schedules as assigned. Orders and maintains varied inventories, including office supplies, as needed. Creates and maintains a clean, safe, and efficient office environment. Performs business and financial processes or procedures, as assigned. Performs other duties as assigned.

Requirements

High School diploma or equivalent required.
Must have 1 - 3 years of experience in a similar role, preferably in a school setting
Evidence of demonstrated proficiency in oral, written, and technological communications.
Excellent secretarial and clerical skills
Excellent organizational and filing skills
Ability to use electronic equipment and systems for word processing, data management, information retrieval, visual presentations, telecommunications etc.
Technologically literate at intermediate level or above
Excellent verbal, written or electronic communication skills using proper grammar, syntax and vocabulary
Outstanding customer service
Ability to work independently without constant supervision and direction.
Ability to maintain confidential information
Ability to effectively communicate with students, parents and staff
Ability to maintain accurate records
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Good depth perception and occasionally being able to see objects/persons at a distance.
Ability to hear conversation in quiet, as well as, a noisy environment and be able to tell where a sound is coming from.
Ability to communicate in order to give directions.

Nice To Haves

Associate's degree in related field preferred.

Responsibilities

Performs a variety of secretarial and clerical tasks to support the special education department and/or designee(s), including data entry, filing, record keeping, scheduling etc.
Distributes mail and maintains electronic records and correspondences related to the department.
Ensures the use of proper grammar, punctuation and spelling in oral, written, and electronic communications.
Demonstrates technological literacy in multiple technological platforms and software systems.
Prepares reports.
Types, reproduces and distributes notices to staff, students and parents in a timely and accurate manner.
Greets visitors, answers phones and communicates effectively in routine, sensitive and confidential matters.
Exercises care in customer service with students, staff, parents, and the community as a whole.
Arranges appointments and maintains electronic records and schedules as assigned.
Orders and maintains varied inventories, including office supplies, as needed.
Creates and maintains a clean, safe, and efficient office environment.
Performs business and financial processes or procedures, as assigned.
Performs other duties as assigned.