Secretary, Registrar (12-month)
About The Position
This position is responsible for performing clerical and/or record-keeping tasks on the automated student system as required to handle student registration forms, scheduling, sending and receiving student transcripts, records, and student attendance. This position provides support to the elementary school office by maintaining, monitoring, and managing an accurate student database and student records/files; providing customer service and secretarial support; managing the daily student attendance process; and monitoring daily visitors to ensure a safe school environment. Responsible for the administration, coordination and communication of the student and course registration process and master schedule. Responsible for accurate student database information and related reports.
Requirements
- Graduation from an accredited high school or completion of GED, clerical, and secretarial office experience, or an equivalent combination of training and experience.
- Knowledge of the operation and program of the school.
- Knowledge of office practices and procedures, grammar, spelling, and business correspondence.
- Ability to exercise independent judgment.
- Ability to deal effectively and courteously with students, school personnel, and the general public.
- Ability to type at a prescribed rate of speed.
Nice To Haves
- Bilingual/biliterate preferred.
Responsibilities
- Compiles and types school attendance reports or other material from copy, rough draft, or general instructions.
- Types and processes students' registration, absentee lists, tardy slips, etc.
- Types form letters and other routine correspondence based on information from records and files.
- Prepares reports, narratives, and statistical tabulations.
- Registering students.
- Maintaining active student records including grades.
- Receiving and sending student records.
- Maintaining a student master file.
- Requesting and sending student transcripts.
- Keeping student attendance records.
- Completing monthly attendance records.
- Computing F.T.E. reports.
- Keeping class enrollments.
- Complying with requests for proof of age, graduation, enrollment, and driver's education papers.
- Securing health reports on out-of state students.
- Preparing data for computer processing.
- Performs other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
