Secretary - Principal (12-month)

Polk County Public Schools • Lakeland, FL

23h

About The Position

This position performs routine clerical work within various offices in the School District. The Secretary types letters, memoranda, reports, cards, statements, purchase orders, tabulations, and other materials from copy or rough draft; cuts and proofreads stencils; and operates mimeograph, copy, and stencil-cutting machines. The role sorts and files correspondence, reports, vouchers, and other materials using established classifications, and sorts and distributes mail. It also receives, verifies, catalogs, and prepares library materials for distribution; provides the public with nontechnical information and explanations of well-defined rules; screens and refers office callers; and takes telephone messages.

The position prepares and processes routine forms and form letters, posts data from forms or form letters to cards or other records according to established procedures, and computes and assembles data for required reports. Other duties may be assigned. The work involves indoor office conditions, coordination with internal and external contacts and the public, and travel to schools and work locations within the district.

Requirements

• Graduation from an accredited high school or completion of a GED, with courses in typing, or an equivalent combination of training and experience.
• Some knowledge of business English, punctuation, spelling, and arithmetic.
• Some knowledge of office practices and procedures.
• Ability to type at a prescribed rate of speed.
• Ability to make arithmetic computations with reasonable speed and accuracy.
• Ability to keep routine records and make simple reports.
• Some skill in the use of office and duplicating equipment.
• Ability to coordinate work tasks, establish priorities, set goals, and meet deadlines.
• Ability to lift, carry, move, or position objects weighing up to 20 pounds infrequently.

Nice To Haves

• Bilingual/biliterate preferred.

Responsibilities

• Type letters, memoranda, reports, cards, statements, purchase orders, tabulations, and other materials from copy or rough draft.
• Cut and proofread stencils and operate mimeograph, copy, and stencil-cutting machines.
• Sort and file correspondence, reports, vouchers, and other materials according to established classifications; sort and distribute mail.
• Receive, verify, catalog, and prepare library materials for distribution.
• Meet the public, provide nontechnical information, explain well-defined rules, screen and refer office callers, and take telephone messages.
• Prepare and process routine forms and form letters.
• Post data from forms or form letters to cards or other records according to established procedures.
• Compute data from listings, reports, or other records and assemble it for required reports.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED