Secretary (OA)

Veterans Health Administration • North Chicago, IL

19h • Onsite

About The Position

This position is located within the Facility Support Directorate at the Captain James A. Lovell Federal Health Care Center (FHCC) in North Chicago, Illinois. The FHCC is a system of facilities throughout Northeastern Illinois and Wisconsin that provides medical and dental services to U.S. Military Veterans, recruits, active-duty personnel, and eligible beneficiaries. This is not a virtual position; the employee must live within or be willing to relocate within a commutable distance of the duty location.

The Secretary (Office Automation) provides administrative and clerical support to the Directorate and its staff, including correspondence and action-item management, meeting and travel coordination, office supply purchasing, public contact support, records maintenance, and timekeeping and leave administration.

Requirements

• U.S. citizenship is required.
• Type at least 40 words per minute.
• Have one year of specialized experience equivalent to the GS-6 level in the Federal service, typically in or related to the Secretary (Office Automation) position.
• Specialized experience must include managing multiple calendars, screening calls and visitors, using Microsoft Office Suite to create documents and reports, tracking suspense items, and coordinating travel arrangements; this experience must be supported by the resume.
• Complete all required application steps, including the online assessment.
• Register with Selective Service if male and born after December 31, 1959.
• Complete a background/security investigation and online onboarding requirements.
• Participate in the seasonal influenza vaccination program as a Department of Veterans Affairs health care personnel employee.
• Serve a one-year probationary period.
• Be able to work at or relocate within a commutable distance of the North Chicago duty location.

Responsibilities

• Process and track incoming and outgoing correspondence; draft correspondence as requested and review outgoing correspondence for accuracy and completion.
• Review and control action-item requests.
• Schedule meetings and arrange video or conference calls.
• Prepare binders for scheduled meetings and events.
• Record and generate meeting minutes.
• Coordinate travel, make reservations, prepare itineraries, and maintain required documentation.
• Use office equipment, software, and databases to prepare correspondence, reports, manuscripts, graphs, spreadsheets, and presentations.
• Purchase office supplies for the Directorate and supporting staff, maintain records, and reconcile purchases in accordance with standard operating procedures and guidelines.
• Provide general clerical public contact support, including answering telephone calls, referring visitors, and providing office information.
• Process incoming and outgoing materials and mail; prepare correspondence, letters, memoranda, and recurring reports.
• Perform timekeeping and leave administration duties.
• Perform other duties as assigned.

Benefits

• Federal employee benefits package; specific benefits depend on position eligibility.
• Potential credit toward annual leave accrual based on prior work or military service, subject to request and approval before appointment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed