Secretary III (Health Services) - Bilingual English/Spanish Preferred

Lucia Mar Unified School District•Arroyo Grande, CA

20h•Onsite

About The Position

Under direct supervision, serves as secretary to an administrator and/or guidance team. Provides clerical support, word processing, filing, answering telephones, completing student attendance reports and related tasks, updating Student Emergency Cards, and other school office duties.

Requirements

Graduation from high school or its equivalent.
Two years of previous experience in clerical or secretarial work.
Ability to keyboard at 50 words-per-minute as evidenced by a keyboarding certificate.
Knowledge of current office practices and procedures, including proper telephone techniques, spelling, punctuation grammatical usage, word processing, accurate alpha-numeric filing, proficient use of current office equipment including computers, fax machines, and photo-copier.
Ability to read, understand, and follow oral and written instructions.
Ability to organize and execute work efficiently.
Ability to act calmly and sensibly in stressful situations.
Ability to multi-task in a fast-paced environment and with frequent interruptions.
Ability to establish and maintain effective working relationships with staff, students, and parents.

Nice To Haves

Additional training in typing, business correspondence and current office methods.
Valid California driver license.
Ability to communicate in Spanish.
School office experience as a Secretary I or II, or equivalent office experience.
Knowledge and experience with Microsoft Office Suite, including Word, Excel, Powerpoint, Publisher and Outlook.
Experience with Aeries and QSS.

Responsibilities

Perform a variety of clerical tasks including word processing, proofreading, filing, checking and recording information; compiling and organizing reports; maintain calendar and arrange appointments, prepare requisitions and maintain records of supplies, receive equipment and maintain inventory file.
Enroll and discharge students as directed.
Input student daily attendance including tardies, absences, lunch count, etc., and, generate attendance reports and letters as necessary.
Generate Independent Study (IS) contracts; maintain IS log; collect student materials/lessons, and other related activities.
Update Student Emergency Cards, as needed or directed.
Assist with generating purchase, technology, and/or work orders as directed.
Assist with maintaining school volunteer information/database/files.
Assist with providing first aid and medications to students as needed; record information in student first aid log; communicate with parents regarding student first aid situations.
Assist with SubCast/SubFinder and organizing information for daily substitutes.
Distribute mail; send fax messages, record and send messages.
Schedule meetings as needed, including but not limited to: SST, IEP, and School Site Council.
Answer telephone and give out appropriate information to school personnel and the public.
Perform other duties as reasonably related to classification.