SECRETARY II (Bilingual English/Spanish Preferred)

Lucia Mar Unified School District•Arroyo Grande, CA

3d•Onsite

About The Position

Under supervision, to perform both clerical and secretarial duties for an administrator. This position is located at Arroyo Grande High School and requires the ability to perform duties in a fast-paced environment with frequent interruptions. The role involves assisting with student enrollment, attendance tracking, and communication with students, parents, and staff. The Secretary II also handles general office tasks such as word processing, filing, scheduling, and distributing mail.

Requirements

Graduation from high school or its equivalent.
One year of previous experience in clerical or secretarial work.
Ability to keyboard at 50 words-per-minute as evidenced by a keyboarding certificate.
Knowledge of current office practices and procedures, including proper telephone techniques, spelling, punctuation, grammar word processing, accurate alpha/numeric filing, proficient use of current office equipment including computers, fax machines and photocopier.
Ability to read, understand, and follow oral and written instructions.
Ability to organize and execute work efficiently.
Ability to act calmly and sensibly in stressful situations.
Ability to multi-task in a fast-paced environment and with frequent interruptions.
Ability to establish and maintain effective working relationships with staff, students, and parents.
Ability to sit for extended periods of time.
Ability to see and read printed matter with or without visual aids.
Facility to hear and understand speech at normal levels and to hear and understand speech on the telephone.
Ability to communicate so others will clearly understand normal conversation.
Physical dexterity in limbs and digits to operate computer keyboard and other office machines used.
Ability to stand, walk, twist, bend over, grasp, reach overhead, push pull and move, lift and/or carry up to 5 pounds on a regular basis and up to 15 pounds occasionally.
Ability to concentrate on a single task for up to two (2) hours at a time.
Ability to learn quickly and adapt to a variety of machinery, instructions, and task methods.
Ability to multi-task and meet deadlines in terms of work assignment schedules.
Ability to work in stressful situations and remain calm under pressure.
Interact daily in person with other members of the school staff, students, parents, community members, vendors and other school visitors, and possess comfortable interpersonal skills and cooperative attitudes.
Because of the time urgent nature of duties and because work product of position is interdependent with that of other staff, consistent attendance is required.
Convey an understanding, patient attitude toward other staff, students, parents, community members, vendors, and other school visitors.
Maintain the privacy of confidential information.

Nice To Haves

Additional training in typing, business correspondence and current office methods.
Ability to communicate in Spanish.
School office experience as a Secretary I or similar office experience.
Knowledge Microsoft Office Suite including Excel, Word, PowerPoint, Publisher and Outlook.
Possession of a valid California driver license.

Responsibilities

Perform a variety of clerical tasks including word processing, proofreading, filing, checking and recording information; compiling and organizing reports; maintain calendar and arrange appointments, prepare requisitions and maintain records of supplies, receive equipment and maintain inventory file.
Assist with student enrolling and discharging as directed.
Input student daily attendance including tardy, absence, lunch count, etc., and, generate attendance reports and letters as necessary.
May generate Independent Study (IS) contracts; maintain IS log; collect student materials/lessons, and other related activities.
May assist with updating Student Emergency Cards, as needed.
May assist with generating purchase, technology, and/or work orders as directed.
May assist with maintaining school volunteer information/database/files.
May assist with providing first aid and medications to students as needed; record information in student first aid log; communicate with parents regarding student first aid situations.
May assist with SubCast/SubFinder and organizing information for daily substitutes.
Distribute mail; send fax messages, record and send messages.
Schedule meetings as needed, including but not limited to: SST, IEP, and School Site Council.
Answer telephone and give out appropriate information to school personnel and the public.
Perform other duties as reasonably related to classification.