Secretary III

Berkeley County Schools•Martinsburg, WV

18h•Onsite

About The Position

Serves as secretary for the Attendance Department principal and as facilitator for serving parents/students communicating information, problem solving, material acquisition, cash handling, record keeping etc. Communicates, collaborates, and cooperates with colleagues, supervisors, and students. Student Scheduling Makes and receives telephone calls, takes messages, routes calls Maintains school records and files for building, principal and related requirements Distributes mail Greets visitors, works with parents, professional and non-certified staff in a pleasant and efficient manner Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs Orientates substitute teachers Processes attendance/payroll for the building staff Takes/transcribes notes for correspondence Provides appropriate first aid needs Attends Open House Orders, processes, and maintains office materials and equipment Maintains confidential Administers medication according to policy and regulations, if necessary. Operates standard office equipment Takes in-service training as stipulated by contract Distributes district flyers Works with Business office to process purchase order numbers, petty cash as delegated by the principal Performs duties in accordance to contract, W. Va. Code, and policies. Other duties may be assigned.

Requirements

Take and pass the WV Department of Education’s competency exams for secretary classification.
High school diploma or general education degree (GED).
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of people.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Ability to pass a typing test at 45 words per minute.
Ability to operate a personal computer and related software.
Ability to get along with other people.
Patience in dealing with parents and children.
Ability to develop effective working relationships with students, staff and the school community.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to perform duties with awareness of all district requirements and Board of Education policies.

Responsibilities

Communicates, collaborates, and cooperates with colleagues, supervisors, and students.
Student Scheduling
Makes and receives telephone calls, takes messages, routes calls
Maintains school records and files for building, principal and related requirements
Distributes mail
Greets visitors, works with parents, professional and non-certified staff in a pleasant and efficient manner
Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs
Orientates substitute teachers
Processes attendance/payroll for the building staff
Takes/transcribes notes for correspondence
Provides appropriate first aid needs
Attends Open House
Orders, processes, and maintains office materials and equipment
Maintains confidential
Administers medication according to policy and regulations, if necessary.
Operates standard office equipment
Takes in-service training as stipulated by contract
Distributes district flyers
Works with Business office to process purchase order numbers, petty cash as delegated by the principal
Performs duties in accordance to contract, W. Va. Code, and policies.
Other duties may be assigned.