Secretary III

Stahl Companies•Port Hueneme, CA

2d•Onsite

About The Position

Secretary III WHO WE ARE: STAHL Companies provides the Program Management for its Channel of Commercial Technology companies in Government that consist of Small Businesses and New Technology start-ups. STAHL advocates for policies that can improve government services and maintain our government's competitive advantage, by bringing more technology into government programs. STAHL Companies advocates on behalf of our nation's innovative, new technology and small businesses looking to work with the U.S. government. We do this by aligning the voice of our small business members with advocacy for change in federal policy that will make the government market more accessible to small businesses and the commercial technology ecosystem. The Channel's founding Technical Board Members include former government leaders and IT executives passionate about bringing best-of-breed technology to the government. We are seeking a skilled and experienced Secretary III to join our team! The Secretary III provides senior-level administrative and clerical support to department leadership and staff. This role performs a wide range of administrative functions including preparing and managing correspondence, coordinating schedules, maintaining organized records, and responding to internal and external inquiries. The Secretary III operates with a higher level of responsibility and independence, supporting complex administrative activities and helping ensure efficient office operations. Key Responsibilities: The Secretary III provides senior-level administrative and clerical support to department leadership and staff. This role performs a wide range of administrative functions including preparing and managing correspondence, coordinating schedules, maintaining organized records, and responding to internal and external inquiries. The Secretary III operates with a higher level of responsibility and independence, supporting complex administrative activities and helping ensure efficient office operations.

Requirements

High school diploma or equivalent required; associate or bachelor’s degree in business administration or a related field preferred.
4–6 years of experience in administrative or clerical support roles.
Demonstrated ability to manage multiple administrative tasks and priorities independently.
Strong organizational, communication, and problem-solving skills.
High attention to detail and ability to maintain confidentiality of sensitive information.
Proficiency in Microsoft Office Suite and other standard office management tools.

Responsibilities

Perform advanced clerical and administrative duties in support of department managers or senior staff.
Draft, review, and finalize correspondence, reports, and other administrative documentation.
Manage and coordinate calendars, meetings, and appointments for leadership or multiple team members.
Maintain and organize comprehensive paper and electronic filing systems to ensure proper documentation and accessibility.
Screen phone calls, respond to inquiries, and provide accurate information to callers and visitors.
Coordinate meeting logistics including scheduling, preparing agendas, and distributing meeting materials.
Receive, sort, and distribute incoming mail and internal communications.
Maintain administrative records, logs, and databases while ensuring accuracy and confidentiality.
Support office operations by coordinating supplies, equipment, and other administrative resources.
Provide guidance or support to junior administrative staff when needed.