Secretary III - Attendance and Athletics Middle School 26-27 SY

North Wasco County School District 21•The Dalles, OR

2d•Onsite

About The Position

North Wasco County School District is seeking qualified applicants for the position of Secretary III - Attendance & Athletics for the 26-27 SY. The district is proud of its team and the education provided to the community. The mission is 'Educating each student to the highest standards while motivating them to reach their fullest potential and graduating them to be college, career and life ready.' The Dalles offers a unique lifestyle with outdoor activities, rich history, and a thriving business community. This role performs specialized clerical work of an independent nature, requiring judgment in developing procedures and acting as the lead secretary for attendance, counseling, athletic, and/or curriculum departments.

Requirements

High school diploma or general education degree (GED)
Five years of progressively more responsible clerical experience, including interactions with students and the public in stressful situations; or any satisfactory combination of experience and training, as determined by the hiring authority.
Knowledge of English, spelling, composition, grammar and punctuation
Knowledge of current office practices and procedures and office management
Knowledge of standard office equipment and machines
Knowledge of record-keeping and reporting procedures
Ability to respond to the public in a courteous, efficient manner
Ability to work collaboratively with co-workers.
Demonstrated proficiency in specific computer software programs, including speed and accuracy in the use of office equipment may be required prior to employment.
Criminal Justice Fingerprint Clearance
Employer drug and/or alcohol testing
Driver’s License

Nice To Haves

College Degree (Associate or Bachelor’s Degree preferred).

Responsibilities

Assumes major responsibility for tasks, activities and projects within assignment, assuring compliance with laws, policies, and procedures.
Answers varied inquiries and explains policies and procedures.
Receives, sorts, and summarizes materials for preparation of reports.
Relays and interprets administrative decisions, policies and instructions.
Devises new forms, formats and procedures, as necessary.
Maintains complex records and reports requiring accounting techniques and involved procedural determinations.
Assists immediate supervisor on a variety of administrative details and projects.
Prepares correspondence, reports, forms, schedules, and rosters from rough draft material or data compiled and maintained by the position.
Coordinates and maintains communication between staff, students, parents and public who are involved in the program or department.
Processes confidential information for student and staff files.
Maintains office records and independently answers routine questions and correspondence not requiring attention from immediate supervisor.
Maintains a schedule of the immediate supervisor’s calendar of appointments and arranges for meetings.
Orders, receives, distributes and inventories instructional and office supplies/materials, as requested.
Maintains records of student attendance, including processing absences and tardies according to established procedures, receiving excuse notes from students.
Administer medication as required, up to and including medication for medically fragile and complex students.
Develops team rosters and other athletic/activity related materials.
May arrange for transportation and/or lodging for athletic/activity events.
Maintains records of student athletic eligibility, team rosters and athletic schedules.
Maintains student cumulative records, including immunization records.
Maintains employee attendance records for payroll purposes.
May contact substitute teachers from established list to fill in for the absence of regular teachers.
Answers telephone to provide information; takes and delivers messages, or transfers calls.
Greets students, staff, parents and patrons and responds to their requests for information in a courteous and willing manner.
Maintains a positive and effective working relationship with students, staff, parents and patrons.