Secretary II - Dahlgren, VA

Military Spouse Corporate Career Network•Dahlgren, VA

4d•Onsite

About The Position

AMO, an Akima company, is seeking Secretary II personnel in Dahlgren, Virginia. The role provides principal secretarial support, usually to one individual and sometimes to that individual’s subordinate staff. The Secretary II maintains a close, responsive relationship with the supervisor’s and staff’s day-to-day activities, works fairly independently with minimal detailed supervision, and performs clerical and secretarial duties requiring knowledge of office routines and the organization, programs, and procedures related to the office. The work may involve computers and office software. The position supports Government office procedures and NSWCDD personnel through administrative, clerical, records-management, meeting, visitor, travel, timekeeping, equipment, and document-processing tasks. It also includes assisting visually impaired, blind, and other disabled Government personnel with administrative work, documents, electronic systems, and transportation to meetings and training events using a Government vehicle.

Requirements

Must be a U.S. citizen.
Must have an active Interim Secret clearance and be able to obtain a full Secret clearance.
Two years of work-related experience creating and maintaining documentation and data-management systems.
Experience providing general administrative support across clerical administration at the Branch level while working with Government leadership and military personnel.
Proficiency with Microsoft Windows, Microsoft Office (Word, Excel, PowerPoint, Outlook, and Access), and Adobe.
Ability to type 40 words per minute.
Demonstrated ability to work independently and communicate effectively orally and through formal reports.
Demonstrated ability to multitask, perform professionally, and communicate professionally, including professional phone etiquette.
Demonstrated proficiency supporting meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing calendars, and scheduling appointments.
Experience taking notes and converting them into formal meeting minutes.
Experience editing formal documentation and reformatting written and electronic draft documents to specified Government or business formats.
Experience receiving and greeting visitors professionally.
Experience handling and storing classified or sensitive materials, including Personally Identifiable Information (PII).
Experience maintaining office-supply inventory and ordering new supplies.

Responsibilities

Perform general secretarial and clerical duties for a Branch, Division, Department, or Program Office in support of Government office procedures.
Answer and screen incoming telephone calls; receive, greet, and screen visitors.
Maintain logs, listings, office calendars, key inventories, and office supply inventories.
Schedule appointments and meetings, and support meetings on and off the NSWCDD location.
Receive, review, type, edit, and process correspondence and documents, including rough drafts, handwritten material, verbal instructions, and email submissions.
Sort, route, track, distribute, copy, scan, fax, file, download, archive, shred, and dispose of documentation.
Process timecards, training requests, and shipping documents using the Navy ERP system.
Establish, maintain, and update office filing in accordance with NSWCDD Records Management policies.
Receive, coordinate, and act on data calls.
Coordinate with NSWCDD Public Affairs for distinguished visitors and designate and reserve VIP parking spaces.
Travel on base in a Government vehicle to deliver and pick up official information.
Create spreadsheets and PowerPoint presentations.
Upload, maintain, and search documents in SharePoint or other designated repositories for retention purposes.
Assist Government staff daily and provide clerical support when Government clerical, secretarial, or administrative personnel are absent.
Provide guidance and review the work of a lower-level secretary when needed.
Maintain office equipment, request service when needed, replace printer and plotter supplies, and help dispose of excess equipment.
Coordinate plant account inventories, perform muster procedures, and execute new-employee onboarding.
Use Government systems and NSWCDD Homepage applications, including IBPES, DISS, Navy ERP, and DTS, to process telephone work requests, IT MAC requests, visitor clearances, visit requests, overtime and compensatory-time requests, property passes, and travel orders.
Establish and maintain Standard Operating Procedures for clerical and secretarial duties.
Communicate professionally and effectively, both orally and in writing.
Assist visually impaired, blind, and other disabled Government personnel with clerical, secretarial, and administrative tasks, including tasks when accessible software is unavailable or incompatible with office equipment.
Read aloud documents, reports, mail, and other work-related materials, including material for recording on tape; describe illustrative materials such as pictures, charts, drawings, and symbols.
Assist with reading and signing hard-copy documents, completing electronic training, timekeeping entry and approval, and data entry into business applications such as CIPA performance, Personnel Addendum, Honorary Awards, and NSWCDD trackers.
Research creative and innovative technological solutions that support greater independence.
Guide employees’ hands to the appropriate location on documents or data systems to sign or approve items.
Transport impaired employees to meetings and training events using a Government vehicle.