Secretary II - Solid Waste

Polk County•Winter Haven, FL

1d•Onsite

About The Position

Provides comprehensive administrative and clerical support to the Office Manager and assigned office staff at the Polk County Landfill in Winter Haven, Florida. The role supports efficient division operations by coordinating administrative processes, preparing official documentation, maintaining records, and facilitating communication with staff and the public. This is a full-time position based in Polk County, Florida. Flexibility may be required to support emergencies outside regular business hours; during emergencies, employees may be assigned duties, locations, or work schedules outside their normal scope to meet county needs.

Requirements

High school graduation or an acceptable equivalency diploma.
At least three years of secretarial, office, or clerical work experience.
Proficiency in using all features of word-processing software, personal computers, and other software required by the assigned work unit.
Must possess and maintain a valid Florida driver's license.
A comparable combination of related training and experience may substitute for the minimum qualifications.
Ability to perform the essential functions of the position, with or without reasonable accommodation.
Knowledge of business English, punctuation, spelling, arithmetic, general office practices, procedures, and recordkeeping methods.
Skill in using personal computers, related software, and standard office equipment, and providing basic care and maintenance of office machines and equipment.
Ability to work independently while following prescribed routines and practices; learn assigned secretarial and clerical tasks; prepare routine documents, business letters, memoranda, and program materials; perform mathematical computations and tabulations accurately; interact courteously and effectively with employees, officials, and the public; and take and transcribe dictation when required.
Flexibility to support emergencies outside regular business hours may be required.

Responsibilities

Assist the Office Manager and supervisory staff with secretarial and clerical work in accordance with established procedures, practices, and policies.
Act as personal assistant to the Office Manager, handle administrative tasks, follow up on projects, and ensure assigned actions are completed on time.
Draft, prepare, proofread, and process correspondence, forms, reports, records, and other office materials using word-processing and office software.
Maintain and schedule appointment calendars and advise staff of meetings and commitments.
Prepare agendas and supporting materials for meetings, conferences, and other division needs.
Take and transcribe meeting minutes or dictation as required.
Handle routine mail distribution and potentially serve as office receptionist.
Post data, fiscal information, and other records by written notation or electronic entry into database systems.
Review fiscal statements, reports, and purchase orders for accuracy of calculations and extensions.
Maintain organized filing systems and records in accordance with established standards.
Respond to inquiries from employees, officials, and the public in person or by telephone, providing information according to established procedures.
Coordinate travel arrangements, secure reservations, and finalize staff itineraries.
May oversee the work of assigned support staff.
Perform related duties as required.
Work before, during, or after emergencies and, as temporarily assigned, perform duties outside the normal scope of the position, location, or work schedule.