Secretary II - Solid Waste

Polk County Board of County Commissioners•Winter Haven, FL

1d•$19 - $27•Onsite

About The Position

The Secretary II provides comprehensive administrative and clerical support to the Office Manager and assigned office staff, helping ensure efficient division operations. The role coordinates administrative processes, prepares official documentation, maintains records, and facilitates communication with staff and the public. The position is based at the Polk County Landfill in Winter Haven, Florida, and may require flexibility to support emergencies outside regular business hours. During emergencies, Polk County BoCC employees may be temporarily assigned duties, locations, or schedules outside their normal arrangements.

Requirements

High school graduation from an accredited school or an acceptable equivalency diploma, plus at least three years of secretarial, office, or clerical work experience; a comparable combination of related training and experience may be substituted.
Proficiency in using all features of word-processing software, personal computers, and other software required by the assigned work unit.
Must possess and maintain a valid Florida driver’s license.
Knowledge of business English, punctuation, spelling, and arithmetic.
Knowledge of general office practices, procedures, and recordkeeping methods.
Skill in using personal computers, related software, and standard office equipment.
Skill in providing basic care and maintenance of office machines and equipment.
Ability to work independently while following prescribed routines and practices; learn office-specific secretarial and clerical tasks; prepare routine documents, business letters, memoranda, and program materials; perform mathematical computations and tabulations accurately; interact courteously and effectively with employees, officials, and the public; and take and transcribe dictation when required.
Must be able to perform the essential functions of the position, with or without reasonable accommodation.

Responsibilities

Assist the Office Manager and supervisory staff with secretarial and clerical work in accordance with established procedures, practices, and policies.
Act as personal assistant to the Office Manager by handling administrative tasks, following up on projects, and ensuring timely completion of assigned actions.
Draft, prepare, proofread, and process correspondence, forms, reports, records, and related office materials using word-processing and other office software.
Maintain and schedule appointment calendars and advise staff of meetings and commitments.
Prepare agendas and supporting materials for meetings, conferences, and other division needs.
Take and transcribe meeting minutes or dictation as required.
Handle routine mail distribution and potentially serve as office receptionist.
Enter data, fiscal information, and other records into database systems by written notation or electronic entry.
Review fiscal statements, reports, and purchase orders for accuracy of calculations and extensions.
Maintain organized filing systems and records in accordance with established standards.
Respond to inquiries from employees, officials, and the public in person or by telephone, providing information in accordance with established procedures.
Coordinate staff travel arrangements, secure reservations, and finalize itineraries.
May oversee the work of assigned support staff.
Perform related duties as required.
Work before, during, or after an emergency and, if temporarily assigned, perform duties outside the normal position scope, location, or schedule as county needs require.