Secretary II @ Garden Heights Elementary

Moses Lake School District 161•Moses Lake, WA

1d•Onsite

About The Position

The Elementary Building Secretary (Secretary II) is a vital part of the school team, supporting the daily operation of an elementary building by ensuring smooth administrative functions and providing a welcoming, organized, and responsive office environment. This role requires exceptional organizational skills, attention to detail, and a friendly, child-centered approach to communication. The secretary serves as the first point of contact for students, staff, parents, and visitors, and plays a key role in maintaining a safe and supportive school environment.

Requirements

High school diploma or equivalent
Strong communication skills
Demonstrated history of working positively and professionally with staff, students (including young children), parents, and the public.
Ability to remain calm, patient, and organized when handling frequent interruptions and diverse needs of young children and their families.
Knowledge and skills in office procedures, computer systems (Google Suite, Skyward, Excel, Word, etc.), and general bookkeeping.
Ability to maintain confidentiality, handle sensitive information appropriately, and exercise good judgment in a fast-paced, multi-tasking environment.
Strong attendance history; regular attendance and punctuality are essential.
Ability to work independently and collaboratively as part of a school team.
Ability to successfully complete the typing assessment with a score in the upper Moderately Effective to Highly Effective range.

Nice To Haves

Additional education or training in office procedures, accounting, or child development is preferred.
Prior experience in a school office setting, especially in an elementary school, is highly desirable.
Bilingual candidates are encouraged to apply.
Current in-district employees with five (5) or more years of experience in the Moses Lake School District may have the typing test waived at the discretion of the principal/director.

Responsibilities

Provide a warm, welcoming, and professional first point of contact for students, families, and staff at the front office.
Support the principal and other school staff by organizing and coordinating daily office operations in an elementary school environment.
Maintain accurate student records related to attendance, enrollment, health, discipline, and emergency contacts.
Coordinate registration for new students and prepare materials for school-wide events such as back-to-school night, kindergarten orientation, and parent conferences.
Communicate clearly and compassionately with parents regarding attendance, health concerns, and general school information.
Administer medication and basic first aid to students in accordance with district policy and state law.
Monitor students in the office as needed, including those waiting for pick-up, sick students, or those needing a break from class.
Prepare and process purchase orders, maintain supply inventories, and assist with school budget tracking.
Format and produce school correspondence, newsletters, memos, and other documents from verbal instructions or handwritten drafts.
Maintain confidentiality of student records and sensitive communications.
Support staff with scheduling, calendaring, and coordination of meetings and building events.
Provide guidance and oversight to student office helpers and volunteers.
Assist in the organization of school activities, assemblies, and student celebrations.
Collaborate with the principal and staff to foster a safe, positive, and nurturing school environment.
Perform additional duties as assigned by the building principal or district office.