Elementary School Secretary

Paducah•Paducah, KY

5d•Onsite

About The Position

Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in routine administrative tasks and coordinate school office activities; perform public relations and communications services for the Principal. This role involves managing office operations, supporting administrative functions, and serving as a key point of contact for students, parents, and staff.

Requirements

High school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law.
Two years of increasingly responsible clerical and secretarial experience involving frequent contact with the public.
Knowledge of modern office practices, procedures and equipment.
Knowledge of record-keeping techniques.
Knowledge of health and safety regulations.
Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary.
Knowledge of oral and written communication skills.
Knowledge of interpersonal skills using tact, patience and courtesy.
Knowledge of telephone techniques and etiquette.
Knowledge of basic first aid techniques.
Knowledge of operation of standard office machines including computer equipment.
Ability to perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative tasks.
Ability to perform public relations and communications services for the Principal.
Ability to add, subtract, multiply and divide quickly and accurately.
Ability to understand and follow oral and written directions.
Ability to compose correspondence independently.
Ability to complete work with many interruptions.
Ability to type at an acceptable rate of speed.
Ability to work independently with little direction.
Ability to establish and maintain cooperative and effective working relationships with others.
Ability to learn, interpret, apply and explain rules, regulations, policies and procedures.
Ability to operate a variety of office machines including typewriter, computer terminal, calculator and copiers.
Ability to understand and work within scope of authority.
Ability to maintain good public relations with students, parents, teachers and the public.
Ability to meet schedules and time lines.
Ability to plan and organize work.
Ability to train and provide work direction to others.
Ability to compile and maintain accurate records and prepare reports.
Ability to work confidentially with discretion.
Ability to communicate effectively both orally and in writing.
Ability to administer first aid to ill or injured students.

Responsibilities

Coordinate a variety of office activities to assist the Principal with administrative tasks.
Prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities.
Serve as secretary to the Principal, composing routine correspondence independently.
Prepare, type and distribute communications and minutes of meetings.
Schedule appointments and meetings as requested.
Receive, open and route mail.
Train and provide work direction to clerical personnel and student workers as assigned.
Monitor workflow and adjust duties to complete assignments in a timely manner.
Provide information concerning school policies, procedures, actions, activities and schedules.
Maintain school calendar and serve as a coordinator of events.
Organize budget and financial material to maintain accurate fiscal records.
Record expenditures and transfer funds as appropriate.
Assist in the preparation of annual budgets and other annual reports.
Collect and account for money collected in conjunction with student body funds, lost or damaged books and other school activities.
Account for and maintain the cash fund as assigned.
Prepare student body financial report.
Administer first aid to ill and injured students.
Contact the nurse, parents or public safety agencies as appropriate.
Register, release or transfer students.
Complete enrollment information and database.
Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines.
Requisition, receive, store and distribute supplies and office materials.
Maintain materials and equipment inventory as assigned.
Provide clerical assistance to faculty and staff as needed.
Orient new and substitute teachers, providing directions, keys and instructional materials.
Perform related duties as assigned.