Secretary II

Oneida Professional Services•Port Hueneme, CA

2d•$24 - $29•Onsite

About The Position

Oneida Professional Services (OPS) is looking for a highly motivated and well-organized individual to fill our Secretary II position over at Port Hueneme. This is a fully on-site position at the Naval base.

Requirements

High School Diploma or GED.
Minimum of two (2) years of administrative, clerical, secretarial, or office support experience.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Ability to prioritize multiple assignments and work independently with minimal supervision.
Ability to interact professionally with government personnel and contractor staff.
Active Secret Security Clearance or ability to obtain and maintain a Secret clearance.

Nice To Haves

Associate's Degree from an accredited institution.
Experience supporting the Department of Defense (DoD), Department of the Navy, or other federal agencies.
Knowledge of Navy correspondence manuals and federal administrative procedures.
Experience with travel coordination, records management, and timekeeping systems.
Experience supporting engineering, technical, or program management organizations

Responsibilities

Provide clerical and administrative support to personnel within the Digital Engineering Department.
Perform and coordinate daily administrative functions required to support organizational operations and mission objectives.
Draft, review, edit, and route correspondence in accordance with Department of the Navy and NSWC Port Hueneme Division policies, procedures, and formatting requirements.
Review documents for accuracy, grammar, formatting, completeness, and regulatory compliance prior to management signature or coordination.
Maintain calendars, schedule appointments, coordinate meetings, and arrange conference logistics.
Coordinate travel arrangements and prepare associated travel documents, vouchers, reports, and itineraries.
Perform timekeeping responsibilities, including monitoring missing or unapproved timecards, leave requests, and overtime submissions.
Maintain administrative records, logs, databases, spreadsheets, and filing systems.
Track action items, status reports, deliverables, and data call responses.
Gather, organize, and distribute information and administrative products to support organizational requirements.
Collaborate with internal stakeholders to improve administrative processes and workflow efficiency.
Support special projects and additional administrative assignments as required.