Secretary II - University Relations

University of Northern Iowa Alumni and Foundation•Lexington, MA

9d•Onsite

About The Position

Under general supervision, provides administrative support for the Director and staff of the Office of University Relations by coordinating departmental administrative operations; maintains purchasing and invoice workflows; maintains supplies/services and merchandise/equipment inventory; manages inventory in departmental storage room; oversees routine copier upkeep and maintenance contract; directs general phone/email inquiries to the appropriate staff member or department; assists in the communication of periodic reviews and procedural matters to other department as necessary; assists in the onboarding of new employees and manages departmental calendars; processes requests for name badges and display assets; annually updates handbooks, plans and departmental lists; coordinates intake and outflow of all departmental shipping and mail; handles administrative/organizational tasks for select university events as required; and performs other related duties as assigned.

Requirements

Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to two years of full-time employment
Use of word processing

Responsibilities

Coordinating departmental administrative operations
Maintaining purchasing and invoice workflows
Maintaining supplies/services and merchandise/equipment inventory
Managing inventory in departmental storage room
Overseeing routine copier upkeep and maintenance contract
Directing general phone/email inquiries to the appropriate staff member or department
Assisting in the communication of periodic reviews and procedural matters to other department as necessary
Assisting in the onboarding of new employees
Managing departmental calendars
Processing requests for name badges and display assets
Annually updating handbooks, plans and departmental lists
Coordinating intake and outflow of all departmental shipping and mail
Handling administrative/organizational tasks for select university events as required
Performing other related duties as assigned