Secretary II - PT

Catholic Charities Comm • Phoenix, AZ

2d • Onsite

About The Position

Our Counseling program provides quality, affordable counseling services to individuals, families, children and adolescents. This role provides clerical support and intake services during evening hours of 3:00pm-8:00pm, Monday - Thursday for assigned department or program.

Requirements

• High school or equivalent plus one year of experience in secretarial or data entry position.
• Bilingual (Spanish) Required.
• Must be able to relate to variety of clients in a calm, professional manner.
• Must have experience and knowledge in basic accounting, correspondence and other secretarial functions.
• Must be able to work with multiple deadlines in an environment that has frequent interruptions.
• Must be sensitive to cultural differences within the agency and community.
• Fluent in Microsoft Office Applications (Word & Outlook).
• Must be able to work in a fast paced environment with interruptions.
• Must be able to stoop, bend, squat, sit on floor and ambulate over uneven floor surfaces including stairs and steps.
• Must be able to visually and auditory assess and interact with clients to ensure their safety and wellbeing.
• Requires driving and may lift up to 25 pounds.
• Valid AZ driver’s license, reliable transportation and ability to show proof of registration/insurance.
• You must be 21 years of age or older to drive on behalf of Catholic Charities.
• Level One Fingerprint clearance or ability to obtain fingerprint clearance; must maintain clearance.

Responsibilities

• Answers phones inquiries regarding services provided by department.
• Provides general information about programs offered by agency. Performs intake functions to accept referrals or gives referrals as needed.
• Sets appointments, determines fee schedule, tracks billing and receives client payments. Gives receipt to client, record fees accurately per agency guidelines, and balance payments.
• Responsible for setting up and maintaining client file. Collects and compiles pertinent data from client and ensures information is in the client file and entered into system.
• Performs a variety of clerical and administrative tasks for department including but not limited to correspondence, faxing, copying, file maintenance, ordering supplies, etc.
• Provides data entry services for departments or programs as assigned or scheduled.
• Maintain strict confidentiality in all tasks.
• Promote ongoing commitment to excellence and continual quality improvement to ensure the highest quality of services to our staff and clients.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED