Accountant II

Berkeley County Schools•Martinsburg, WV

16h•Onsite

About The Position

This position serves as a secretary to the principal and as a facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, record keeping, etc. It also serves as the financial secretary to the principal in the school handling material acquisition, cash handling, record keeping, etc. The role involves managing various administrative and financial tasks within the school building.

Requirements

Take and pass the WV Department of Education’s competency exams for secretary classification.
Take and pass the WV Department of Education’s competency exams for secretary and accountant II classification.
High school diploma or general education degree (GED).
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of people.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Ability to pass a typing test at 45 words per minute.
Ability to operate a personal computer and related software.
Ability to get along with other people.
Patience in dealing with parents and children.
Ability to develop effective working relationships with students, staff and the school community.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to perform duties with awareness of all district requirements and Board of Education policies.

Responsibilities

Communicates, collaborates, and cooperates with colleagues, supervisors, and students.
Student Scheduling
Makes and receives telephone calls, takes messages, routes calls
Maintains school records and files for building, principal and related requirements
Distributes mail
Greets visitors, works with parents, professional and non-certified staff in a pleasant and efficient manner
Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs
Orientates substitute teachers
Processes attendance/payroll for the building staff
Takes/transcribes notes for correspondence
Provides appropriate first aid needs
Attends Open House
Orders, processes, and maintains office materials and equipment
Maintains confidential information
Administers medication according to policy and regulations, if necessary.
Operates standard office equipment
Takes in-service training as stipulated by contract
Distributes district flyers
Works with Business office to process purchase order numbers, petty cash as delegated by the principal
Performs duties in accordance to contract, W. Va. Code, and policies.
Follow Accounting Procedures for Public Schools in the State of WV as established by the State Board of Education. (Policy 8100)
Organize accounting records in numerical / alphabetical format
Issue Receipts for all cash, check, and credit card funds received
Issue PO's and Checks for disbursements
Retrieve school transportation invoices from BCS Travel Tracker system
Educate staff on order process for Amazon Business Prime platform
Set-up credit card sale items in MySchoolBucks system
Batch credit card receipts at least weekly
Maintain Chart of Accounts
Reconcile monthly bank statements
Record NSF checks when notified
Send invoices for receivable amounts due
Prepare bank deposits when funds on hand meet deposit thresholds
Obtain signatures for all required financial documents
Request W-9's for all new vendor applicants
Prepare reconciliations for all ticketed events and fund raisers
Assist Faculty Senate with teacher allocations and maintenance of general faculty senate funds
Collect and remit consumer sales tax on all applicable sales
Prepare for annual examination of school records
Follow procedures to maintain confidentiality of all data
Verify budges codes and vendor addresses on all purchase orders
Verify invoices with receiving copies of purchase orders
Maintain alphabetical files on completed and pending purchase orders
Notify vendors regarding proper billing and credit of purchase orders
Receive invoices, audit for accuracy, and match with purchase order receipts approved for payment
Maintain a file on paid orders which includes copies of purchase orders and receipts/invoices
Adhering to appropriate safety, hygiene, and health standards and maintaining safety of work area.
Adhering to schedules; being punctual.
Demonstrating flexibility and adjusting to change.
Adhering to implementing new responsibilities and assignments.
Working cooperatively with the educational team as well as demonstrating courtesy and tact in interpersonal relations.
Using good judgment and making sound decisions.
Adhering to all school, county and state policies and procedures.
Demonstrating dependability.
Understanding and implementing the job description.
Performing additional, reasonable job-related responsibilities assigned by the immediate supervisor.