Secretary II - District Attorney

County Of Lehigh Pennsylvania • Allentown, PA

3d

About The Position

The Secretary II will provide typing, organizational and related support to management officials and assist associated staff members.

Requirements

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Responsibilities

• Determine extent and efficiency of existing office procedures and workflow and recommend changes in processing, order of work accomplishment, nature and/or extent of verifications.
• Establishes and maintains office files for staff use.
• Review incoming mail; determines priority and nature of material, procedural action required, and need for managerial review.
• Greet visitors and callers and determine nature of business.
• Refer visitors, callers, vendors, officials and representatives of other County, Court, local and private agencies to more appropriate office or individual for assistance.
• Maintain calendar for manager and/or other assigned staff; schedule appointments and meetings.
• Schedule conferences, coordinating participants' schedule; develop agenda from information provided by manager, prior schedules, or canvassing attendees for input.
• Type correspondence, reports, opinions, petitions, and similar narrative and material from recorded dictation, stenographic or other notes, handwritten drafts or other sources.
• Proofread such work and correct errors; may take stenographic or other notes of dictated correspondence.
• Compose routine correspondence such as cover letters, responses to invitations and referrals.
• Performs related duties as required.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED