Secretary I (0.5 FTE Day)
About The Position
The Secretary I provides secretarial and general office support to the department and Franciscan Health. This position performs routine clerical and administrative functions, such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers. WHO WE ARE Franciscan Health is a leading healthcare organization dedicated to providing exceptional patient care and promoting health and wellness in our community. Our mission is to ensure that every patient receives the highest quality of care through innovation, compassion, and excellence. With 11 ministries and access points across Indiana, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers who provide compassionate, comprehensive care for our patients and the communities we serve.
Requirements
- High School Diploma/GED Required
- 1 year Secretarial Experience Required
Nice To Haves
- 1 year Healthcare Experience Preferred
Responsibilities
- Answers multi-line telephones answering the callers' questions or directing the caller to the appropriate party; utilizes proper telephone etiquette and responds within the defined service standards.
- Files documents in accordance with established filing systems in a timely manner.
- Maintains schedule for meeting rooms as directed.
- Arranges for equipment and/or food service requests as directed.
- Maintains adequate supplies in the meeting room.
- Makes arrangements and schedules meetings, conference, conference calls, and appointments.
- Sends notices, agendas and other prepared materials to appropriate persons.
- Receives and documents all RSVPs.
- Monitors the status and progress of special events; keeps appropriate personnel apprised of the status of such events.
- Prepares and modifies documents including correspondence, reports, drafts, memos and emails.
- Prepares various forms in preparation for signature, such as check requisitions, purchase orders, food service requests, supply requests, subscriptions, and petty cash vouchers.
- Respects the sensitive nature of correspondence and consistently maintains confidentiality.
- Tracks specific information or trends related to various areas, as required, such as physician time logs and medical director fees.
Benefits
- Comprehensive benefit offerings
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
