Secretary - Elementary (Current Gadsden ISD Employees Only)

Gadsden Independent School District•Santa Teresa, NM

2d•Onsite

About The Position

This position provides secretarial services to the Principal/Supervisor, including campus financial management, coordinating the work duties of other clerical staff, and assisting with answering telephones, directing messages, typing, filing, and processing reports. The role requires exercising judgment to plan and organize work, maintaining records and files, preparing reports and correspondence, and interacting professionally with students, staff, parents, and the public. The secretary will also provide services to students, staff, parents, and the public as required, ensure staff has adequate supplies, keep the community informed of school functions, schedule appointments, and acquire substitutes for absent staff. The position involves working under general or specific direction with considerable independence in methods and priorities.

Requirements

Good office skills in typing, bookkeeping, filing and use of office machines, computers, copy machines, etc.
Good communication skills, both oral and written.
Good organizational ability.
Ability to work well with others and good public relations skills.
High school diploma or general education degree (GED).
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Maintains emotional control under stress.

Nice To Haves

Literacy in English and Spanish preferred.

Responsibilities

Maintains all records and files in accordance with established procedures: Student attendance records, Staff attendance records, School fund (principal’s fund) and activities fund accounting, Operational fund allocation accounting, Purchasing and receiving, All school legal files (cumulative folders), Filing of school correspondence, Filing and recordkeeping.
Keeps all inventories current.
Prepares reports, memos, correspondence, etc. required to conduct school business: In-District correspondence/reports, Inter and intra state correspondence /reports, Local school/home correspondence, Federal reporting and correspondence, State reporting and correspondence, Inter-school correspondence.
Demonstrates a professional, courteous and businesslike manner in all contacts with students, staff, parents and public.
Works with parents and community in a public relations capacity.
Works with students in a sympathetic and empathetic manner.
Maintains a courteous and professional attitude with staff.
Projects a professional, courteous, and businesslike fashion with individuals outside the school setting.
Provides services for students, staff, parents and public as required by established procedures.
Ensures that staff has adequate classroom supplies/materials, textbooks and teaching aids that maintain and enhance the curriculum.
Provides students with the necessary information and assistance that make the learning environment a healthier and happier place to learn.
Keeps the community and public informed of school functions, programs, and information regarding their children and school.
Schedules appointments for parents to consult with school personnel.
Acquiring substitutes for absent staff/personnel.
Fulfills all obligations of correspondence, reporting, surveying and other tasks required of the school office in the absence of the school principal.