Secretary- Counseling ( Catergorically Funded)

Barstow Community College•Barstow, CA

4d•Onsite

About The Position

Performs a variety of office secretarial and general clerical support duties, usually following well-established policies, procedures, and routines; including but not limited to reception, transcription of documents in established formats, document filing and retrieval, and basic record keeping. Barstow Community College is an open-access, comprehensive two-year institution serving a diverse student population in the Mojave region of San Bernardino County, California. The College’s campus is located in the City of Barstow, California, situated in California’s high desert, between Los Angeles, California and Las Vegas, Nevada. Established in 1959, the Barstow Community College District (BCCD) encompasses a vast service area, stretching from the Nevada border on the East to Kern County on the West, and from Inyo County in the North to the San Bernardino Mountain range in the South. BCCD serves the communities of Barstow, Lenwood, Newberry Springs, Daggett, Yermo, Hinkley, Ludlow and Baker. The institution also maintains a satellite learning center at the U.S. Army National Training Center in Ft. Irwin, California, which serves military personnel and their families. Barstow Community College is committed to providing an equitable, accessible, and affordable education to its diverse student body, including local, military, distance education, and historically marginalized student populations. Through a variety of high-quality and comprehensive degree, certificate, and job skills training programs, we provide holistic student support with clear and diverse educational pathways that provide students with life-long learning and networking opportunities, critical thinking skills, and success in a globalized world. Barstow Community College serves as a hub of innovation and educational excellence, fostering a culture of growth, partnership, and inclusion as the premier college of the California High Desert.

Requirements

High school diploma or equivalent required.
1 year of general clerical, data entry, and production keyboarding experience.
Working knowledge of modern office practices, procedures and equipment including receptionist and telephone techniques and etiquette.
Working knowledge of computer-aided word processing software.
Knowledge and understanding of the principles and procedures of alphanumeric record keeping.
Sufficient mathematics to perform columnar calculations, decimals, fractions, etc.
Sufficient English language skills to compose correspondence and review documents for grammar, spelling and punctuation.
Sufficient communication skills to greet and work cooperatively with customers.
Ability to perform the duties of the position efficiently and effectively, under general supervision.
Ability to learn and understand the policies, procedures, and work routines of the department.
Ability to operate standard office machines and equipment, including personal computer keyboards, switchboards, copiers, calculators, printers, etc.
Ability to organize and maintain records.
Ability to plan, organize, and complete work to meet established deadlines.
Ability to communicate with peers and other staff, students, and the public in a manner reflecting positively on the department and College.
Sufficient hand/eye coordination and manual dexterity to use a personal computer keyboard at 40 wpm from clear copy.
Sufficient visual acuity to read printed material.
Speech and hearing ability to carry on conversations in person and over the phone.
Ability to reach and pull materials from files and shelves.

Nice To Haves

May require a valid driver's license.

Responsibilities

Answers a multi-line telephone and serves as receptionist to staff, students, and the public.
Answers inquiries, makes appointments and provides information concerning standards, procedures and programs.
Establishes and maintains a positive image of the department to staff, students, and the public.
Performs clerical and typing work related to the office to which assigned.
Maintains confidentiality of information processed or received during the course of performing assigned duties.
Establishes and maintains files as directed.
Distributes, monitors, and receives documents for filing.
Posts alphanumeric information to records, making arithmetical computations and securing information from clearly indicative sources.
Provides information and assistance related to department or program services, requirements and operations.
Composes routine correspondence.
Prepares reports, documents, forms and other related materials.
Prepares educational materials such as, but not limited to tests, handouts, and rosters.
Review, edit, and proof correspondence, reports, documents, and records for accuracy, completeness, and conformance to applicable rules and regulations.
May assist students and others with completion of forms.
Assists in arranging and scheduling meetings and appointments.
May prepare agendas and record meeting minutes.
May make travel arrangements as instructed.
Receives and processes document copying orders.
Prioritizes, processes, packages and distributes completed orders.
Maintains cleanliness of the document processing room.
Maintains a supply of materials inventory.
Requests materials and supplies from internal sources.
Performs other duties as assigned that support the overall objective of the position.