Secretary - Coordinator for SPED

Katy ISD•Katy, TX

1d•Onsite

About The Position

Provide secretarial support and office management to the Coordinators. This role involves a wide range of administrative tasks to ensure the smooth operation of the Special Education Department, including communication, record-keeping, budget monitoring, and event organization. The position requires excellent organizational, communication, and computer skills, with a preference for experience in a school setting.

Requirements

College hours
High school diploma or GED
Knowledge of the file management system
Successful work experience in a school setting preferred
Excellent typing, word processing, and file maintenance skills
Ability to create forms, data/reports, charts, graphs, brochures, and flyers
Excellent organization, communication, and interpersonal skills
General office management, budget, and bookkeeping and computer skills
Excellent telephone and public relation skills
Excellent spelling and grammar skills
Knowledgeable of general office machines
Ability to work with people
Ability to keep information confidential

Responsibilities

Type correspondence, memos, forms, agendas, and reports.
Coordinate communications with department personnel.
Greet and assist visitors and district personnel.
Receive, process, and distribute mail.
Establish file systems and keep all files orderly and current.
Maintain inventory and order office supplies.
Receive, distribute, and record all supplies received from warehouse requisitions, maintenance, or purchase orders.
Answer telephones, take messages, transfer calls, and maintain online calendars.
Coordinate paperwork for Extended School Year (ESY) including student folders, enrollment lists, staff contracts, staff budgets, and time logs.
Assist with the operation of the Special Education Department, including completing reports, data collection, and other related assignments.
Communicate and coordinate with the Maintenance Department and campus staff for material delivery.
Maintain and monitor CPI and TBSI certifications and trainings for campus staff.
Maintain and monitor transportation forms for Community Based Instruction (CBI), Work Based Learning (WBL), trips, and ESY.
Organize Staff Development and Department meetings, including creating training sessions, rosters, reserving rooms, copying materials, and managing technology needs.
Provide secretarial support to Coordinators and Program Specialist(s) for Special Education programs.
Maintain assigned budgets.
Design graphics as needed.
Maintain team leader agendas, campus required trainings documents, surveys, and department data.
Assist Department with PEIMS data entry and verification.
Maintain binders of IDEA-B Stimulus project documentation and changes of materials.
Maintain calendars of Coordinators and Program Specialists for campus staffings and ARD meetings.
Maintain campus requests for support, specialized program class lists, and document support provided to campuses by District special education staff.
Coordinate and consult with District staff regarding paperwork for incoming students requiring specialized Special Education services and supports.
Assist department with TSDS data entry and verification.
Input and manage computerized attendance program for identified department personnel.
Provide Personal Care as identified in applicable student IEPs.
Perform other duties as assigned.
Provide Other SHARS Duties as assigned.