Secretary 4, Special Education (August 2026 Rate starts at $22.58/Hour)

Omaha Public Schools•Omaha, NE

3d•Onsite

About The Position

The Secretary 4 supports the Special Education Division at Central High School by performing a variety of general and confidential secretarial duties. The role provides customer service to families and supports special education staff with data entry, compliance-related paperwork, scheduling, document preparation, mail distribution, and other administrative tasks. Student monitoring may be required as needed. This is a full-time, 10-month, non-exempt classified position with an eight-hour workday. The 2026–2027 hourly rate is $22.58. Employment is governed by applicable Nebraska laws, Board of Education policies, and, where applicable, a negotiated agreement. The position reports to the Building Principal and Special Education Department Head. Limited travel and occasional overtime may be required. The work takes place in standard office and school building environments. The role involves frequent standing and walking, and may require bending, kneeling, stooping, maintaining balance, and working outdoors during student activities. The employee must communicate professionally and tactfully with district personnel, families, customers, vendors, and colleagues, including a diverse population. Employment is contingent on required verification of qualifications and work authorization, an acceptable background check, and successful completion of any required drug test, tuberculosis test, and pre-employment medical examination.

Requirements

High school diploma or GED equivalent.
Proficient PC computer knowledge.
Proficiency in English to read and communicate with others.
Ability to work with students and parents with patience.
Ability to take initiative and work independently.
Excellent organizational skills.
Excellent oral and written communication skills.
Significant degree of professionalism and confidentiality.
Ability to read and use information from written materials and visual displays.
Ability to work frequently in standing and walking positions throughout the shift.
Ability to bend, kneel, stoop, and maintain balance while performing job-related tasks.
Ability to work outdoors during outdoor student activities.
Ability to interact with internal and external customers in a friendly, professional manner and provide responsive customer service.
Ability to handle situations with tact and diplomacy and respond appropriately to customer needs.
Positive attendance record and prior work history.

Nice To Haves

Previous experience working in an office setting.
Previous experience working in a public school setting.
Proficiency in Spanish to read and communicate with others.
Knowledge of District computer software.

Responsibilities

Enter special education-related data accurately to maintain compliance.
Provide customer service to families.
Schedule IEP, MDT, and other special education meetings.
Maintain an organized calendar for special education staff.
Complete special education-related forms and mail paperwork to families.
Enter data for progress reports and maintain working files for teachers.
Submit electronic paperwork to the Special Education Department in a timely manner.
Complete copy requests for special education teachers and as needed.
Use mail merge to create labels, certificates, mailings, and files.
Create programs, rosters, certificates, and other word-processing documents.
Follow oral and written directions accurately and support special education staff.
Distribute USPS and interschool mail.
Perform general secretarial duties, including answering phones, basic computer tasks, typing, filing, copying, distributing mail, and proofreading.
Monitor students as needed.
Perform other related tasks as assigned by the principal or designated administrative staff.
Use office equipment in accordance with OPS guidelines.
Work assigned hours punctually and obtain prior approval for deviations from assigned hours.