Secretary 2 (Community Corrections)

The Government of Nova Scotia•Amherst, NS

3d•CA$48,058 - CA$53,771•Onsite

About The Position

The Correctional Services division of the Department of Justice is responsible for the administration and operation of community and custody-based programs and services for adult offenders and young persons. Within the Correctional Services core business area there are two programs: community corrections and correctional facilities. Each of these program areas is broken down into closely related activities that have a specific impact on the program's target group. As Secretary 2, you are responsible for providing secretarial, reception and administrative support for the Community Corrections office. The office will depend on your talents to coordinate correspondence and schedules pertaining to Probation Officers’ appointments and programs, as well as maintaining physical and electronic files and follow-up systems.

Requirements

One year secretarial or commercial course.
Three years of secretarial experience.
Proficiency in typing, word processing and other standard computer applications.
Sound judgment, initiative, and tact in dealing with diverse individuals.
Strong organizational skills.
Ability to maintain confidentiality.
Ability to multitask and deal with changing priorities.

Nice To Haves

Knowledge of the Justice Enterprise Information Network (JEIN).
Knowledge of court procedures.
Knowledge of correctional services.

Responsibilities

Editing confidential investigative reports, evaluations, correspondence, file documentation, court documents and forms, often from dicta-phone or digital recording.
Providing telephone and reception services including ongoing contact with representatives of the Court, Public Prosecution, Policing Services and community partners.
Handling disbursements pertaining to financial matters.
Sorting and distributing mail.
Managing supplies and inventory.
Making statistical submissions.