Secretary - Community Corrections

Lyon County, Kansas•Emporia, KS

9h•Onsite

About The Position

This is a non-exempt position that reports to the Administrative Assistant of Community Corrections. The position is responsible for the reception area and provides routine clerical and secretarial assistance, including appointments, correspondence, compiling files, recording statistics and filing for the department. The roles, responsibilities, job functions, knowledge, skills, and abilities set forth herein may be revised from time-to-time in order to comply with federal and state laws, departmental needs and the changing requirements for this position.

Requirements

Requires a valid Class C driver's license.
High school diploma or GED
Proficient in Microsoft Office Word and Excel.
Ability to receive, interpret and follow verbal and written instructions.
Required to read, write and speak English fluently.
Sufficient visual acuity to be able to read and write and operate equipment common to this position.
Sufficient hearing level to be able to effectively communicate with people directly or by telephone.

Nice To Haves

Ability to speak a foreign language helpful.
Should acquire knowledge of laws and regulations pertaining to Community Corrections.
Twelve months work experience preferred.

Responsibilities

Assists with maintaining officers' calendars, scheduling appointments and meeting rooms.
Is the first contact with probationers when they arrive to the office.
Assists with making routine travel and accommodation arrangements and maintains mileage logs.
Types routine correspondence and reports using personal computer.
Picks up and delivers materials as required.
Opens, sorts and screens mail.
Operates office equipment such as photocopier, fax machine, and calculator.
Operates personal computer to access e-mail, electronic calendars, and other basic office support software.
Answers telephone, screens callers, and relays messages.
Compiles case files for probation cases.
Completes filing and locates material from files.
Observe UA's as needed.
Office errands.
Receives SB123 billing and provider agreements and distributes to Sentencing Commission for provider payment.
Knowledge of appropriate documents for court requested actions (record check, pre-sentence investigation, pre-disposition report, etc.) for adult and juvenile cases.
Ability to answer general questions and requirements of clients about Pre-trial Supervision and Community Corrections Probation.
Knowledgeable of procedures for Pre-trial Supervision, Adult Intensive Supervision Probation, Juvenile Intensive Supervision Probation, Standard Juvenile Probation, Kansas Department of Corrections-Juvenile Services and Juvenile Correctional Facility supervision.
Other office duties as assigned.
Knows the informal policies, procedures and practices necessary to conduct the normal functions of the agency secretary.