Secondary Registrar Secretary - Summer School (8821)

Evergreen Public Schools • Vancouver, WA

21h • Onsite

About The Position

Under the general supervision of the building Principal and/or Associate Principal(s), the Registrar Secretary is responsible for performing a variety of clerical functions, including registration and processing of materials related to student information which includes scheduling, grading, and academic records. The Registrar is also responsible for state reports related to the enrollment and withdrawal of students.

Requirements

• Typing/keyboarding of 50 wpm.
• A minimum of two years of experience in a related field, or equivalent training.
• Must possess a good math aptitude.
• Must be able to acquire a working understanding of account codes.
• Demonstrated ability to operate the office equipment as listed in the tools and equipment area above.
• Demonstrated ability to perform general office procedures with accuracy.
• Demonstrated ability to perform on the computer, using Windows environment and related applications.
• Demonstrated ability to communicate effectively with students, staff, and the general public.
• Demonstrated ability to perform independently and work under conditions of constant interruption and perform under deadline pressure.
• Demonstrated ability to be accurate, dependable, tactful, confidential and have good problem-solving skills.
• Demonstrated ability to perform the tasks accurately and in accordance with established guidelines.
• Demonstrated ability to handle multiple priorities at one time.
• Demonstrated organizational skills and a commitment to follow through.
• Demonstrated ability to establish and maintain positive relationships with others as part of a team.
• Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
• Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.
• Participates in activities and discussions that lead to increased cultural competence.
• Demonstrates a commitment to equitable outcomes for all students.
• Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
• The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.

Responsibilities

• Communicate effectively with students, staff, and the general public in person, by telephone, via E-mail and in writing.
• Process enrollment and withdrawal of students while maintaining accurate records for monthly enrollment reports.
• Assist parents in completing student enrollment forms, registration, etc.
• Work with counselors, students, staff, and parents regarding student registration, schedule changes and grades.
• Establish and maintain accurate student records including grades, grade changes, test records, academic history and transcripts.
• Communicate with other districts to secure records of incoming students and distribute records for outgoing students.
• Maintain accuracy of transcripts and all student records including student information, addresses, contact information, and family information.
• Create letters, forms, and announcements as needed for enrollment, scheduling, and grading.
• Enter student immunization data.
• Distribute student transcripts to other school districts, colleges, testing centers, and job application firms.
• Coordinate progress reports in accordance with district time lines and mail copies to parents.
• Prepare Health and Welfare, Social Security, GED, student work permit, and car insurance forms.
• Assist in the preparation and data input of Master Schedule.
• Assist in preparing documentation for student college applications.
• Maintain cumulative and health files.
• Maintain free and reduced lunch program.
• Prepare monthly enrollment count for state funding.
• Prepare state reports.
• Prepare reports for distribution to administrators and counselors as necessary.
• Assist Activities Office with statistics for sports and activities.
• If applicable, clear seniors for graduation and compile list for the ordering and printing of diplomas.
• Perform other related duties as assigned.

Benefits

• Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB).
• FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits.
• Employer-employee funded retirement benefits through Department of Retirement Services (DRS).
• Paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave.
• Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position PSE Office-Clerical Group CBA.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed